Office Assistant

Job highlights
Identified by Google from the original job post
Qualifications
High school diploma with additional training in office management
Three years of relevant secretarial experience
Knowledge of office practices, equipment, computer software
Proficiency in English, organizational and interpersonal skills, and ability to handle confidential information
Ability to perform clerical duties, understand and apply policies, maintain records, and work independently
Valid First Aid/CPR certification may be required
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Sitting, standing and walking for extended periods of time
Dexterity of hands and fingers to operate assigned equipment and a computer keyboard
Hearing and speaking to exchange information in person and on the telephone
Reaching overhead and above shoulders to retrieve files and materials
Bending at the waist, kneeling or crouching to file materials
The employee must occasionally lift and/or move up to 25
Applicants must be presently eligible to work in the United States
Benefits
$20.00 - $25 /hour
Responsibilities
The Office Assistant reports to the Site Administrator and supports a high-volume campus by managing office operations, coordinating communications, and providing administrative assistance
This role requires organizational skills, discretion, and the ability to handle a variety of tasks efficiently
Administrative Support Coordinate office activities, manage communication flow, and handle routine issues
Prepare and maintain records, reports, and correspondence
Office Management Perform secretarial tasks such as typing, filing, and processing correspondence
Maintain confidential files and financial records, including purchase orders and reimbursements
Communication Serve as a liaison between schools, departments, and external agencies
Answer inquiries from students, parents, and staff, and handle telephone and email communication
Event Coordination Assist with planning school events, field trips, and registrations
Update calendars and make arrangements for visits and facility use
Training and Supervision Provide guidance to office personnel and manage workflow
Health and Safety Administer first aid and medication as needed
Job description
Creative Learning Center is looking for an Office Assistant for our location in Redwood City, CA.

CLC, a Learn It Family of Companies division, is a certified K – 12 Private Day School designed to meet the academic and social needs of children who require a highly individualized behavioral and educational setting. We are a tight-knit team that values colleagues who exhibit collaboration, integrity and the desire to make a difference in the lives of students who struggle to be successful, and who share a passion to help children and their families.

The Office Assistant reports to the Site Administrator and supports a high-volume campus by managing office operations, coordinating communications, and providing administrative assistance. This role requires organizational skills, discretion, and the ability to handle a variety of tasks efficiently.

Key Responsibilities
• Administrative Support Coordinate office activities, manage communication flow, and handle routine issues. Prepare and maintain records, reports, and correspondence.
• Office Management Perform secretarial tasks such as typing, filing, and processing correspondence. Maintain confidential files and financial records, including purchase orders and reimbursements.
• Communication Serve as a liaison between schools, departments, and external agencies. Answer inquiries from students, parents, and staff, and handle telephone and email communication.
• Event Coordination Assist with planning school events, field trips, and registrations. Update calendars and make arrangements for visits and facility use.
• Training and Supervision Provide guidance to office personnel and manage workflow.
• Health and Safety Administer first aid and medication as needed.

Education/Experience
• High school diploma with additional training in office management.
• Three years of relevant secretarial experience.
• Knowledge of office practices, equipment, computer software.
• Proficiency in English, organizational and interpersonal skills, and ability to handle confidential information.
• Ability to perform clerical duties, understand and apply policies, maintain records, and work independently.

Licenses/Certifications
• Valid First Aid/CPR certification may be required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sitting, standing and walking for extended periods of time.
• Dexterity of hands and fingers to operate assigned equipment and a computer keyboard.
• Hearing and speaking to exchange information in person and on the telephone.
• Reaching overhead and above shoulders to retrieve files and materials.
• Bending at the waist, kneeling or crouching to file materials.
• The employee must occasionally lift and/or move up to 25

CLC/Learn It Systems is an Equal Opportunity Employer. Applicants must be presently eligible to work in the United States

$20.00 - $25 /hour