Office Assistant

Summary:

The Office Assistant provides crucial administrative and organizational support to ensure smooth daily operations within our office environment. This role involves a range of tasks, from handling communication and paperwork to assisting with various office functions.

Responsibilities:
• Administrative Support:
• Answer and direct incoming phone calls, emails, and other inquiries.
• Greet and assist visitors and clients.
• Manage and maintain office calendars and schedules.
• Schedule and coordinate meetings and appointments.
• Prepare meeting agendas and take minutes.
• Maintain office supplies and equipment inventory, ordering as needed.
• Document Management:
• Create, edit, and format various documents, such as letters, memos, reports, and presentations.
• File and organize documents, both electronically and in physical files.
• Process incoming and outgoing mail and packages.
• Data entry and maintenance of databases and spreadsheets.
• Office Operations:
• Assist with travel arrangements, including booking flights and accommodation.
• Coordinate and facilitate office events and activities.
• Liaise with vendors and service providers.
• Assist with basic IT troubleshooting and support.
• Perform other duties as assigned.

Requirements

Qualifications:
• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Detail-oriented and able to multitask in a fast-paced environment.
• Professional and courteous demeanor.

Additional Information:
• Experience: Previous experience in an office setting is preferred but not required.
• Physical Requirements: May involve lifting and carrying light objects, sitting for extended periods, and using a computer and other office equipment.
• Work Environment: Primarily an indoor office environment.