Office Assistant 3 |Calculations| | Central Office|

ob description
Minimum Qualifications

Candidates must be employed by New York State to be eligible to apply for this position.

TRANSFER: Candidates must have permanent status as an Office Assistant 3 (Calculations), Grade 14, and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 of the Civil Service Law.

Promotion Opportunity:

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to potentially conduct a non-competitive promotion examination for the position of Office Assistant 3 (Calculations), G-14, at the Office of Mental Health, Central Office. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of a non-competitive promotion appointment are met. In order to be eligible for a non-competitive promotion examination, candidates must have one year of permanent competitive or 55-b/55-c service as an Office Assistant 2 (Calculations) or Office Assistant 2 Calculations Chinese Language, G-+.

Duties Description

The Office of Mental Health (OMH) is recruiting to fill one Office Assistant 3 (Calculations), Grade 14 positions in the Office of Financial Management, Community Budget and Financial Management (CBFM) Group. This position is assigned to the Contracts & Claims unit, Payments Team and will report on and process all quarterly payments related to OMH local funding.

Duties will include, but are not limited to, the following:
• Prepare Quarterly Advance payments such as Direct Contract and State Aid Letter, and all other Miscellaneous Payments in ALFS or directly processing in SFS;
• Prepare Journal Vouchers, Refund of Appropriations, and Money Received for her staff to process in ALFS or directly processing in SFS.
• Track and monitor Family Care payments procedures and regulations
• Run various Reports regularly such as Scheduled vs. Actual Details Report, Provider Withhold Reports, Sole Custody reports, AFRP reports, Overpayment and Recovery Via Voucher Reports and Miscellaneous Payment Details Report in ALFS. Run Cash Disb Summary Report (GL400) and Stale Check Reports (NY_1652_Query) in SFS.
• Organize/maintain/archive both hard copies and electronic files in accordance with OMH’s record retention policy.

Additional Comments

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.