Office Assistant Volunteer

Office Assistant Volunteer

Volunteering overview:
Join us as an Office Assistant for the Latin American Experience and Carnaval del Sol! In this vital administrative role, you will support the Logistics Managers to ensure the smooth execution of festival operations. Your organizational skills will be essential for handling permits, contracts, communication, and general logistics coordination for the event.

Responsibilities:

Assist Logistics Managers with administrative tasks related to festival planning and execution.
Handle permits, contracts, and other necessary documentation for the event.
Coordinate communication between team members, vendors, and stakeholders.
Organize and maintain records related to logistics and event operations.
Support logistical coordination, including scheduling and resource management.
Assist with problem-solving and troubleshooting during the festival planning process.
Manage the executive's day-to-day calendar, including scheduling meetings and sending invitations.
Ensuring the office runs smoothly. Inventory, maintenance, etc.
Qualifications:

English fluency - Spanish and/or Portuguese is an asset
BSc/Certificate in Business Administration or relevant field is an asset
Strong organizational, administrative skills, and interpersonal skills.
Experience in Microsoft Office (Word, Excel, PowerPoint), and Google Drive
Take responsibility, problem solve and make independent decisions
Ability to work cooperatively, meet deadlines, multitask and manage time effectively.
Attention to detail and accuracy in handling documents and data.
Experience in event planning or logistics is a plus.
Duration: April 24 - July 23 / 15 - 20 hours per week

Office facility: 68 Water Street, Unit 301, Vancouver, BC, V6B 1A4

Carnaval del Sol: Jonathan Rogers Park, 110 W 7th Ave, Vancouver, BC V5Y 1L7

Benefits:

Reference letter and certification of appreciation.
Flexible schedule at the office according to availability
A free ticket for Carnaval del Sol.
Recognition party.
Opportunity to gain valuable experience in event logistics and management.
We want to hear from you if you are organized, detail-oriented, and ready to contribute to a successful festival!

Apply now to join our volunteer team. Send your resume to: hrcoordinator@latincouver.ca with the subject Office Assistant Volunteer.

Job Type: Seasonal
Contract length: 3 months

Expected hours: No less than 15 per week

Benefits:

Casual dress
Company events
Flexible schedule
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Weekends as needed
Language:

Mandarin (preferred)
Work Location: In person

Application deadline: 2025-04-24
Expected start date: 2025-04-24