Office Clerk & In-House Courier

Office Clerk & In-House Courier – In Person Role
Location: Vaughan, Ontario | Type: Full-Time | Term: 1-Year Contract Minimum
Start Date: ASAP – For the Right Person, the Door is Open

“Law firms don’t run on paper. They run on people. People who move fast, stay sharp, and handle every detail before it becomes a problem.”

At Bianchi Presta LLP, we are that kind of firm. And now, we’re looking for that kind of person.

We are an award-winning, full-service law firm located in the heart of Vaughan with over 32 years of earned trust behind our name. But none of that happens without operational excellence behind the scenes. That’s where this role comes in.

We're hiring a full-time, in-person Office Clerk & In-House Courier who understands what it means to be the glue — the one who moves files, runs point, keeps deliveries flowing, and makes sure the lights stay green across the entire firm. It’s a role that blends logistics, admin, reception, and support across every department.

This is not a placeholder job. This is not for students. This is not for future lawyers just looking to “get experience.”

This is a committed, high-performance role for someone who wants to contribute, grow, and become indispensable.

If you’re not all in for the full contract term — keep scrolling.

But if you’ve got the right mindset — the discipline, the hunger, the no-task-too-small mentality — keep reading. We want to meet you.

Why This Role Exists

The legal world doesn’t slow down, and neither do we.

Our lawyers, clerks, and admin staff rely on precision, reliability, and flow. You’ll be the person who ensures documents, deliveries, files, and support services move like clockwork.

You’ll be trained to understand the rhythm of the firm, to anticipate what’s needed before anyone asks, and to take personal ownership over everything from courier runs to internal reporting.

This role will test your stamina, your focus, and your standards. It will also reward your effort with genuine opportunity to grow, take on more, and prove what you’re capable of. We promote from within. We remember who delivers.

What You’ll Be Doing

(A) Courier & Delivery Operations

Execute daily GTA courier runs for banks, clients, courthouses, and suppliers
Time deliveries around court deadlines, client needs, and bank hours — no excuses
Track mileage, expenses, and receipts — reimbursed as per firm policy
Organize and retrieve staff breakfasts and team lunches — handle vendor coordination and dietary requirements with zero misses
Collaborate with legal, admin, and accounting teams to route deliveries seamlessly
(B) Reception & Client Intake Support

Greet every client, vendor, and visitor with poise and professionalism
Provide coverage for Reception (morning/evening shifts as assigned)
Screen calls, take messages, track voicemails, and keep Reception spotless and stocked
Book and prep boardrooms — spotless, organized, ready for the next meeting
Monitor client flow and ensure our first impression is always flawless
(C) File Management & Administrative Backbone

Maintain our master Excel-based closed file database (yes, it’s colour-coded)
Manage off-site file storage: inventory, retrievals, tracking
Shred sensitive materials in compliance with legal and privacy standards
Support document maintenance for key files, including client Wills and core firm archives
(D) Administrative & Legal Team Support

Assist senior legal assistants and clerks with scanning, billing, formatting, and data entry
Coordinate interdepartmental tasks and manage shared file workflows
Flag delays, inconsistencies, and issues before they become a problem
Learn how the machine runs — and help oil it
(E) Office Supply & Facilities Management

Monitor stock levels for tabs, toner, binders, water, snacks, and more
Alert the Supply Manager proactively — no one likes running out of staples during a closing
Remove excess packaging, garbage, and recycling regularly
Maintain common areas and ensure the workspace stays sharp
(F) Internal Culture & Event Execution

Take charge of weekly breakfasts and monthly lunches
Organize seasonal events: holiday parties, bowling nights, BBQs, town halls
Liaise with vendors, order catering, and handle setup like a pro
Help reinforce our firm culture — professional, respectful, performance-driven
(G) Reporting & Communication

Provide daily debriefs to supervisors — deliveries completed, tasks flagged, issues raised
Confirm departure and return times when leaving the premises
Communicate clearly, consistently, and professionally with every department
(H) Other Duties as Assigned

There will be curveballs. You’ll field them.
There will be stretch assignments. You’ll step up.
We’re looking for a team player who doesn’t ask “Why me?” but says “I’ve got this.”
What You Bring to the Table

✅ Full G-Class Driver’s License + Access to a reliable, insured vehicle
✅ Physically capable of lifting/moving 50 lbs multiple times a day
✅ Available Monday to Friday for minimum 40 hours/week (flexible within business hours)
✅ Proficient in Microsoft Excel, Word, and basic reporting software
✅ Incredibly organized, clean, and detail-obsessed
✅ Clear communicator — written, verbal, and email etiquette must be sharp
✅ You get things done — no hand-holding, no micromanaging required
✅ You want to be part of a real team, not just “have a job”
What We Offer

Competitive compensation with potential for wage growth and advancement
Group benefits after the eligibility period
Reimbursement for mileage and firm-approved expenses
In-depth onboarding and cross-training across departments
A direct pipeline to permanent roles and expanded responsibilities for top performers
A professional environment that respects hustle, rewards accountability, and builds careers
Mandatory Requirements

Minimum 1-year commitment to the full contract term
Ability to pass criminal background, credit, employment, and education verification
Professional references will be checked and verified
Candidates must complete Indeed’s screening questions and skills assessments
Final Note

If you’re applying to this job just to have something to do for the summer or as a stepping stone to law school — don’t.

We’re not here to train someone who’s already got one foot out the door.

But if you’re looking for a real opportunity to earn your place at a top-tier firm, to learn how excellence is operationalized in law, and to be relied on by people who don’t tolerate second-rate…

Apply now.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $6+0.00 per week

Additional pay:

Overtime pay
Benefits:

Casual dress
Company events
Discounted or free food
Extended health care
On-site parking
Flexible language requirement:

French not required
Schedule:

Day shift
Monday to Friday
Licence/Certification:

Driver's Licence (required)
Location:

Vaughan, ON L4K0A4 (preferred)
Work Location: In person

Application deadline: 2025-06-30
Expected start date: 2025-07-01