Office Manager

Direct message the job poster from Wingate

Priyanka Pandey ( MAHRI)Click here to view Priyanka Pandey ( MAHRI)’s profile
Priyanka Pandey ( MAHRI)
Strategic Leader | People & Culture Manager | HR Transformation |
We are seeking an Office Manager to join our Operations and Technology team on a 12-month fixed term basis. As the face of our front office in Melbourne you will deliver uncompromising customer service. We offer a supportive and inclusive work environment with the added benefit of working in our state-of-the-art Level 48 office with stunning city views. We are committed to building a diverse team where every perspective is valued.





About Wingate

Wingate is a leading alternative investment manager focused on property debt, mid-market corporate debt and direct property investment. Investment opportunities are driven by our specialist Property and Corporate Investments origination and credit teams. In addition, we hold strategic investments in a select number of innovative, high growth financial services businesses where our experience and track record can add significant value for stakeholders.



Our platform comprises over 200 investment and fiduciary professionals dedicated to the Australian market. We are driven by long‐term, trusted relationships and delivering sustainable growth through the economic cycle. We feel a deep sense of personal and collective responsibility to our people, co-investors, shareholders and business partners and we take pride in the strong performance of our investments over more than two decades.



At Wingate, we are committed to creating an inclusive workplace where every team member’s unique background and perspective are valued.



About the Role

Our clients are the cornerstone of our business and their experience dealing with us matters. As the first person to greet our clients, the role of Office Manager is a pivotal one. Reporting to the Associate Director- Funds Management Operations, this role is responsible for the smooth day-to-day running of the Wingate Melbourne office located at 101 Collins Street.



This is a broad and varied role (which works across front and back office) and is dedicated to delivering a seamless customer experience to both external clients as well as to our internal stakeholders (including the senior leadership team).





Key Responsibilities:

Providing an exceptional customer experience as you greet clients and guests, serving tea and coffee, coordinating and supporting (as required) external catering as well as end to-end management of in-house client luncheons and events.
Diary management of the boardroom and meeting rooms, ensuring all meeting rooms are tidy and set up with refreshments prior to each internal and external meeting.
General upkeep of all front of house and common staff areas.
General office administration including mail and courier services, ordering and maintaining supplies and ad hoc administrative support.
Participating actively in the planning and execution of company events.
Supporting the Operations and People Experience functions with other ad hoc administrative activity.


About You

To succeed in this role, you should be a skilled Office Manager with at least 5 + years of experience in a professional services environment.



Your experience will include a strong background in reception duties, where you take great pride in warmly welcoming and attentively serving clients and guests.
Exceptional attention to detail is crucial, as you will meticulously ensure that every aspect is thoroughly managed.
You will thrive as the go-to individual who keeps operations smooth, demonstrating polished communication skills, high level of political acuity, and unwavering professionalism.
As a people person, you’ll enjoy engaging with a diverse range of individuals and be a dedicated team player, always willing to contribute and ensure tasks are completed efficiently.


Why Join Wingate

Wingate’s success is built upon our deep belief in and adherence to The Wingate Way – a way of operating and being that keeps the interests of our co-investors and business partners at the centre of all that we do. We strive at Wingate to enlarge and enrich the lives of those with whom we interact.



To learn more about Wingate head to https://www.wingate.com.au/



What is on offer

Competitive Remuneration: Attractive salary package plus mobile allowance.
Employee Benefits: Access to Employee Assistance and Referral Programs.
Wellbeing Contribution: Annual contribution towards health and wellbeing expenses.
Modern Office: State-of-the-art access to services & amenities at the iconic 101 Collins Street, including workout studios, group fitness classes, secure bike storage, and more.


How to apply

If you’re interested in this role, we encourage you to apply, even if you don’t meet every qualification listed. We value diverse experiences and backgrounds and are committed to finding the best fit for our team. Please submit your resume along with a one-page cover letter telling us about how you can contribute to Wingate’s success.



To find out more about this role please refer to the Position Description here:

https://www.wingate.com.au/pd/Operations & Technology - Position Description - Office Manager Melbourne - August 2024.pdf



Applications for this role close 6 pm on 30 Aug 2024.



Wingate is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We welcome candidates whatever their age, race, colour, sex, religion, ****** orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by Federal, State or Territory, and/or local laws. We prohibit discrimination and harassment and make hiring decisions based solely on qualifications, merit, and business needs at the time.



We know that women and people of colour are less likely to apply for jobs unless they believe they meet every criterion in the job description. We want to find the best candidate for the job and are open to considering an equivalent combination of knowledge, skills, education, and/or experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Wingate is an accessible employer. If you require an accommodation throughout the recruitment process, please let us know at talent@wingate.com.au and we will work with you to meet your needs.