Office Manager / Executive Assistant

Office Manager / Executive Assistant


We are looking for a versatile and well-organized Office Manager & Executive Assistant to oversee the daily operations of our offices and provide active support to our leadership and internal teams (HR, accounting, technical). This role centralizes the company’s administrative, logistical, organizational, and communication responsibilities, while contributing to a pleasant, efficient, and collaborative work environment.


Key Responsibilities

Oversee office operations: upkeep of premises, supplies (office, IT, corporate items, kitchen needs, etc.), vendor and service management (cleaning, maintenance, IT, etc.).
Coordinate meetings and event planning: for leadership, internal teams, and clients (meetings, activities, special events).
Provide administrative support to the CEO: calendar management, scheduling, reminders, preparation of documents (PowerPoint, Excel, etc.).
Assist employees with day-to-day requests: expense reports, travel arrangements (flights, hotels), and general administrative needs.
Manage basic accounting processes: accounts payable and receivable, invoicing, recordkeeping, and document archiving.
Develop and maintain internal procedures: office policies, archiving system, space management, health and safety protocols.
Administer digital tools: Microsoft 365 access and licenses, user account creation, workspace booking systems.
Coordinate employee onboarding: prepare workstations, welcome kits, system access, and policy presentations.
Support internal communication and company culture: LinkedIn posts, team events (birthdays, holiday gifts, team building), work closely with the graphic designer for visuals.
Contribute to continuous improvement: manage internal projects, implement new tools or processes, serve as first point of contact for staff requests and ensure proper follow-up.

What we are looking for

Experience in a similar role is an asset
Strong organizational skills, attention to detail, and autonomy
Service-oriented mindset, discretion, and a commitment to quality
Excellent interpersonal and communication skills
Ability to handle multiple priorities and take initiative
Bilingualism (French & English) is an asset
Comfortable with office tools (especially Microsoft 365)

Why Join Groupe Avversita?

Competitive salary and benefits (group insurance, fitness perks, free coffee, and more)
Hybrid work environment (remote work, our Montreal office, and client sites)
Friendly and collaborative consulting atmosphere with exceptional and passionate colleagues
Wide range of exciting projects within our established and recognized practice
Easily accessible by public transit and on-site parking available
A fast-growing company with great development opportunities