O&M Administrative Assistant (TS/SCI w Polygraph Clearance Required)

Qualifications
** Must have an active (or ability to obtain and maintain) TS/SCI with CI Polygraph***
Must be authorized to work in the country where the position is located
Accredited four (4) year degree or global equivalent in applicable field of study and two (2) years of work-related experience or a combination of education and directly related experience equal to six (6) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
Ability to attend to detail and work in a time-conscious and time-effective manner
Must have an active (or ability to obtain) TS/SCI Security Clearance with CI Polygraph
U.S. Citizen with valid driver’s license
Participate in department meetings, training, and functions
Proficient with MS Office applications
Benefits
Salary Range
68,000 to 118,000
The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role
Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security
Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses
Responsibilities
The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships
Work under direct supervision of the Site Manager and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
Perform administrative duties to include phone coverage for direct supervisor; meeting coordination and invites (including teleconferences and video conferences as applicable), book conference rooms, assist with planning functions to include socials and training, work with vendors on catering; compile presentations, prepare reports, maintain department files, etc
Train program employees on expense reporting processes and provide guidance to team
Compile & submit direct supervisor’s expense reports
Maintain/update administrative files in program shared folders across different systems and SharePoint
Compile team submissions of weekly activity reports and review with supervisor; send to customers and management
Work with Corporate HR to support annual requirements for employees, including: benefits enrollment, ethics training, performance assessments and other items as required
Work Order Control Desk support as required, to include data entry, reports generation, maintenance ticket issue/tracking, and reports analysis
Other duties as assigned
Serve as a Company representative to external clients
Participate in Fluor University® for training and career development
Contribute to and promote the use of Fluor’s knowledge management portals and communities
Job description
Diversity Statement

At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description
• ** Must have an active (or ability to obtain and maintain) TS/SCI with CI Polygraph***

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.
• Work under direct supervision of the Site Manager and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication.
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations.
• Perform administrative duties to include phone coverage for direct supervisor; meeting coordination and invites (including teleconferences and video conferences as applicable), book conference rooms, assist with planning functions to include socials and training, work with vendors on catering; compile presentations, prepare reports, maintain department files, etc.
• Train program employees on expense reporting processes and provide guidance to team. Compile & submit direct supervisor’s expense reports.
• Maintain/update administrative files in program shared folders across different systems and SharePoint.
• Compile team submissions of weekly activity reports and review with supervisor; send to customers and management.
• Work with Corporate HR to support annual requirements for employees, including: benefits enrollment, ethics training, performance assessments and other items as required.
• Work Order Control Desk support as required, to include data entry, reports generation, maintenance ticket issue/tracking, and reports analysis
• Other duties as assigned

#Intel

Notice To Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To Be Considered Candidates

Must be authorized to work in the country where the position is located.

Basic Job Requirements
• Accredited four (4) year degree or global equivalent in applicable field of study and two (2) years of work-related experience or a combination of education and directly related experience equal to six (6) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements
• Must have an active (or ability to obtain) TS/SCI Security Clearance with CI Polygraph
• U.S. Citizen with valid driver’s license
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Proficient with MS Office applications

Preferred Qualifications
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Strong interpersonal and communication skills, both written and verbal
• Proficient in use of Fluor specialized software

Salary Range

68,000 to 118,000

Market Rate

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Benefits

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Requisition Number

148627BR

Diverse Workforce

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, ****** orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.