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Missionwell
Administrative Lead
Missionwell · Pasadena, CA, United States · via LinkedIn
21 hours ago
Full–time
No Degree Mentioned
Apply on LinkedIn
Job highlights
Identified by Google from the original job post
Qualifications
The ideal candidate is a highly organized, proactive, and relationally & culturally intelligent professional who thrives in a fast-paced, mission-driven environment and brings both attention to detail and a systems-oriented mindset
3+ years in administrative, executive support, or office management, or operations coordination roles
Experience planning and coordinating events, convenings, or multi-stakeholder initiatives
15 more items(s)
Benefits
Alignment with team core values of community, wisdom, peace, love and integrity
Compensation & Benefits
Salary: $70,304 annually
4 more items(s)
Responsibilities
Reports To: Director of Administration & Finance Revision
This position serves as a central coordination and operations hub for the Clergy Community Coalition, strengthening internal systems, supporting leadership execution and communications, ensuring operational excellence and external engagement
This role provides high-level administrative support while also developing and maintaining workflows, systems, and coordination structures that enable CCC to function effectively in a season of growth
33 more items(s)
Job description
Description
Title: Administrative Lead
FLSA Classification: Exempt
Job Type: Full-Time Work
Location: Pasadena, CA; In-Person
Reports To: Director of Administration & Finance Revision
NOTE: Along with a current resume, please provide a cover letter detailing your experience and why your are interested in this role with Clergy Community Coalition.
Position Overview
Missionwell is proud to partner with Cleargy Community Colition in their search for an Administrative Lead. This position serves as a central coordination and operations hub for the Clergy Community Coalition, strengthening internal systems, supporting leadership execution and communications, ensuring operational excellence and external engagement. This role provides high-level administrative support while also developing and maintaining workflows, systems, and coordination structures that enable CCC to function effectively in a season of growth.
The ideal candidate is a highly organized, proactive, and relationally & culturally intelligent professional who thrives in a fast-paced, mission-driven environment and brings both attention to detail and a systems-oriented mindset. Preference will be given to candidates from the communities of Altadena, Pasadena or Sierra Madre.
Clergy Community Coalition (CCC) is a faith-based nonprofit organization creating a flourishing community where the Church is mobilized to seek the well being of the City through interfaith collaborative partnership, social action, and advocacy. Based in Pasadena, CCC works alongside local partners, civic leaders, and underserved communities to advance systemic change and holistic community well-being.
Key Duties & Responsibilities
Executive & Administrative Support
• Provide general administrative support to Operations and Program Directors and their respective departments.
• Manage and maintain calendars, scheduling meetings and coordinating priorities
• Draft agendas in collaboration with leadership to ensure clarity of purpose, outcomes, and flow
• Capture notes and key organizational decisions, action items, and themes from meetings, and track follow-through to ensure accountability
• Prepare meeting materials, briefing documents, and supporting resources for leadership
• Handle correspondence, emails, and phone calls with professionalism and timeliness
• Serve as a liaison between the CCC leadership and key stakeholders, ensuring clear communication
• Maintain confidentiality and sound judgment when handling sensitive information
Operations & Systems Coordination
• Maintain internal systems for scheduling, communications, document management, and workflow tracking (e.g., Google Workspace, Asana, CRM tools)
• Support cross-team coordination by tracking priorities, timelines, and deliverables across CCC initiatives
• Identify operational inefficiencies and recommend improvements to strengthen workflows and team effectiveness
• Assist in developing and maintaining simple, scalable standard operating procedures (SOPs) for recurring activities
• Support internal alignment by ensuring teams have the tools, information, and coordination needed to execute effectively
Meetings, Convenings, and Event Coordination
• Coordinate logistics for meetings, events, and engagements
• Manage vendor coordination, materials preparation, and on-site logistics as needed
• Assist in maintaining a centralized calendar of CCC and partner events
• Track attendance, feedback, and key takeaways from events to support evaluation and future planning
General Office Administration Support
• Maintain office organization, tidiness, supply inventory, and general administrative needs
• Manage incoming and outgoing mail and deliveries
• Maintain and organize files, documents, and records
• Manage check requests and check deposits for accounts payable/accounts receivable
Other Relevant Duties And Expectations
• Interact with colleagues, leadership, partners, and the public in a manner consistent with CCC’s mission and values
• Communicate in a manner that is clear, respectful, and tactful across all contexts
• Collaborate effectively while taking initiative and ownership of responsibilities
• Apply strong problem-solving skills to anticipate needs and resolve issues proactively
• Maintain familiarity with organizational policies, procedures, and practices
• Complete all required training satisfactorily and on time
Qualifications
Experience
• 3+ years in administrative, executive support, or office management, or operations coordination roles
• Experience working with non-profit, faith-based organizations, or community-centered organizations preferred
• Familiarity with coalition-building efforts preferred
• Experience planning and coordinating events, convenings, or multi-stakeholder initiatives
Skills
• Strong organizational, time management, and communication skills with proven ability to manage multiple priorities simultaneously
• Exceptional capabilities in project management and coordination
• Ability to track details while understanding broader organizational priorities
• Excellent written and verbal communication skills
• Ability to anticipate needs and proactively solve problems
• Ability to lift up to 20 pounds occasionally (e.g., office supplies, event materials)
Tech Proficiency
• Proficiency with Google Workspace, Microsoft Office Suite, and Zoom
• Familiarity with CRM systems and project management tools (e.g., Asana) preferred
• Ability to learn data entry and data management for various software packages
Professionalism
• Professional presence, high level of discretion, professionalism, and relational and cultural intelligence
• Savviness to interact with senior leaders, board members, major donors, and other key stakeholders to represent the organization well
• Ability to manage stress and shifting priorities in an effective and productive way within a high-paced environment
Initiative
• Self-directed, proactive, and solutions oriented
• Strong sense of ownership and follow-through
• Able to work independently and collaboratively
Mission Alignment
• A heart for faith-rooted community work, justice, and collective impact
• Alignment with team core values of community, wisdom, peace, love and integrity
Compensation & Benefits
• Salary: $70,304 annually
• Flexible work arrangements (In-Person with remote flexibility, as needed)
• Paid holidays and time off
• Eligible for benefits after the introductory period
• Opportunity to contribute to meaningful community-driven initiatives
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Video Voice Data Communications
Operations Assistant
Video Voice Data Communications · Garden Grove, CA, United States · via ZipRecruiter
11 hours ago
$20–$24 an hour
Full–time
No Degree Mentioned
Apply directly on ZipRecruiter
Apply on Talents By Vaia
Job highlights
Identified by Google from the original job post
Qualifications
Proven experience as an office administrator, office assistant, or relevant role
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
1 more items(s)
Benefits
Hourly
Non-exempt
Responsibilities
We are seeking a highly organized and detail-oriented Office Administrator to support our construction office operations
The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient day-to-day operation of the office and support project teams in maintaining accurate records and communication
Answer and direct phone calls, emails, and other correspondence
12 more items(s)
Job description
Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator to support our construction office operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient day-to-day operation of the office and support project teams in maintaining accurate records and communication.
Key Responsibilities:
General Office Support:
• Answer and direct phone calls, emails, and other correspondence
• Maintain office supplies and inventory
• Organize and maintain physical and digital files
Project Support:
• Assist project managers with document preparation, data entry, and scheduling
• Help maintain project documentation including contracts, change orders, RFIs, and submittals
• Coordinate with subcontractors and suppliers regarding schedules and documentation
Financial & Administrative Tasks:
• Assist with invoicing Projects and Jobs
• Help track invoices, purchase orders, and expense reports
• Support budget tracking and cost reporting
Compliance & Recordkeeping:
• Ensure proper filing of safety records, permits, and inspection reports
• Maintain up-to-date insurance certificates and licenses for subcontractors
Qualifications:
• Proven experience as an office administrator, office assistant, or relevant role
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
