Payroll and Accounting Coordinator

Woodstock, ON

About this Opportunity
Are you ready to take your payroll and accounting expertise to the next level? Join our finance team as a Payroll and Accounting Coordinator, where you will play a crucial role in managing the full-cycle payroll processing for both hourly and salaried employees. Utilizing the innovative Ceridian Dayforce HCM system, you will ensure the accuracy and compliance of payroll operations while supporting essential accounting functions.
As the Payroll and Accounting Coordinator, you will be responsible for the timely calculation of wages, deductions, and benefits, as well as preparing journal entries and reconciling accounts. With your strong understanding of payroll legislation, exceptional attention to detail, and commitment to delivering outstanding customer service will be key to your success. This is an incredible opportunity for a proactive professional to make a meaningful impact on our organization’s financial operations in a collaborative and supportive environment. If you’re passionate about payroll and accounting, we want to hear from you!

Position Details:
Woodstock, Ontario
Hybrid Opportunity
Core business hours are Monday to Friday, 8:00am to 4:30pm
Additional hours may be required at times to perform the responsibilities of the role
Primary Responsibilities;

Payroll Functions:
Oversee the complete bi-weekly payroll processing for both hourly and salaried employees, utilizing Ceridian Dayforce HCM, including variable pay, commissions, and bonuses
Maintain and update all relevant data within Dayforce HCM, encompassing payroll, benefits, and document storage
Process payroll adjustments for new hires, terminations, taxable benefits, earnings, deductions, hours worked, commissions, vacation, and other necessary entries
Conduct audits and verify Time and Attendance records to ensure accurate compensation, including statutory holidays, vacation, and sick leave
Prepare, verify, and audit regular payroll reports, including headcount, overtime, payroll discrepancies, and statutory deductions
Reconcile remittances by accurately reporting journal entries to the general ledger, including WSIB, Health and Benefits, EHT, and Source Deductions
Analyze and remit liability payments, ensuring both accuracy and timeliness
Ensure compliance with applicable government legislation and maintain precise records for legal and regulatory requirements
Promptly respond to and resolve employee payroll inquiries with professionalism and efficiency
Reconcile benefit premium invoices with employee deductions and taxable benefits for Life, AD&D, Long-Term Disability (LTD), and other health benefits
Complete year-end payroll procedures, including adjustments and verification of T4s against CRA payroll remittance balances
Assist in the onboarding process for new hires, ensuring all necessary documentation is collected and properly filed
Provide training to new employees and promoted supervisors on timesheet entry, submission, and approval processes
Support the off-boarding process, including final pay calculations and benefits termination
Prepare and submit Records of Employment (ROEs) for terminated employees
Maintain accurate employee records in Dayforce HCM and other files, including personal data, job titles, and salaries
Collaborate with HR to assist employees with benefits enrollment, changes, and general inquiries regarding health insurance and leaves of absence
Coordinate with benefit providers to ensure employee coverage and resolve any discrepancies
Interpret and apply government legislation and company policies to ensure compliance in all payroll-related activities
Manage employee garnishments from provincial and federal governments and respond to related inquiries
Deliver exceptional customer service by providing payroll advice and regular reporting to Executives, Human Resources, Managers, and employees, addressing their inquiries in a timely manner
Monitor payroll-related documentation to ensure accuracy, consistency, and relevance to business processes
Assist in payroll projects and process improvements as assigned
Accounting Functions:
Prepare payroll journal entries and calculate payroll accruals, posting resulting entries to the general ledger
Generate and analyze monthly and quarterly payroll reports against general ledger postings, ensuring everything is recorded properly
Complete year-end reconciliations and filing requirements
Review employee expense submissions for accuracy, completeness, and adherence to corporate policies
Complete account reconciliations and reporting requirements to support the accounting team
Collaborate within a team environment, providing coverage for colleagues during absences
Assist in accounting projects and process improvements as assigned
Required Skills & Abilities:
Strong work ethic and a positive, collaborative team attitude
Confident self-starter with a proactive approach to problem-solving and initiative
Exceptional attention to detail and a high level of accuracy, with the ability to meet deadlines consistently
In-depth knowledge of federal laws and regulations related to payroll functions
Strong understanding of payroll accounting processes and requirements
Ability to work independently as well as collaboratively within a team environment
Excellent prioritization skills and the ability to manage conflicting demands effectively
Professional demeanor with the ability to interact sensitively, tactfully, and diplomatically with individuals at all levels
Strong verbal and written communication skills
Qualifications:
A minimum of three (3) years of payroll experience in a medium-sized company (150+ employees), utilizing payroll systems and software
Proficiency in basic accounting practices, including journal entries and reconciliations
Completion or progress towards the Payroll Compliance Practitioner (PCP) certification is preferred
Comprehensive understanding of Canadian payroll practices and standards; experience with Canadian Federal Labour laws is an asset
Familiarity with Ceridian Dayforce and Sage 300 is advantageous
Intermediate proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
Valid Class G Driver’s License and access to reliable transportation
What we Offer:
Internal growth and learning opportunities
Challenging and rewarding place to work
Comprehensive health and benefits
Competitive starting rates
Employee discount plan on Execulink services
RRSP matching program
Tuition reimbursement
Interested in joining our Execulink Team? Learn more about us below!

About Us
At Execulink Telecom, the largest locally owned independent telecom company in Southwestern Ontario, our only goal is to enhance your lifestyle at home, work, and play. We have an unwavering commitment to continue to build a positive team, with a friendly, family spirited approach. The selection of exceptional talent is important to us! When you join Execulink, you’re joining a team that’s focused on not only providing an AWESOME experience to our customers, but to our employees as well. We live and breathe our Vision, Mission and Values and are searching for individuals who are excited to contribute and do the same!

Visit our company website at Careers | Execulink® Telecom

We thank you for your application!

Only those selected for an interview will be contacted.

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