Personal and Administrative Assistant to CEO

Job description
Job Overview

Are you dynamic, resilient, and solution-focused? We are seeking an exceptional individual to be the right hand to our CEO and Operations Manager. This versatile and challenging role is designed for someone eager to grow, take on increasing responsibilities, and play a pivotal part in our company’s success and expansion.

As a Personal and Administrative Assistant, you’ll provide high-level administrative and organisational support to the CEO and Operations Manager, ensuring smooth workflows and operations. This role offers a unique career path, with opportunities to develop leadership, decision-making, and strategic planning skills as you contribute to the company’s growth.

You will work closely with the leadership team on various projects, take ownership of key tasks, and be an integral part of the company’s day-to-day operations and long-term success.

Key Responsibilities

CEO Support
• Optimising Workflows: Implement and refine practises to improve efficiency.
• Calendar & Travel Management: Schedule meetings, coordinate travel arrangements, and organise events.
• Contracts & Presentations: Prepare, review, and manage contracts while creating data-driven presentations.

Operations Support
• Administrative Support: Handle invoices, cross-cheque data in the CRM, and track payments.
• Customer Service: Assist with customer requests, complaints, and claims.
• Office Supplies: Order uniforms and maintain inventory for smooth office operations.

General Office Management
• Point of Contact: Be the first point of contact for internal and external queries.
• Data Analysis & Reporting: Gather and analyse data to support decision-making.
• Team Collaboration: Liaise with teams across the business to achieve strategic goals.

What We’re Looking For
• Dynamic & Adaptable: Thrive in a fast-paced environment and embrace challenges.
• Resilient: Handle pressure with grace and maintain focus on solutions.
• Detail-Oriented: Proactively identify and address areas for improvement.
• Great Communicator: Strong verbal, written, and interpersonal skills.
• Highly Organised: Manage multiple priorities effectively and meet deadlines.
• Confidentiality: Handle sensitive information with utmost discretion.
• Tech-Savvy: Proficiency in Microsoft Office (Excel, Word, PowerPoint) or similar tools.

Why Join Us?

This role is designed for growth and development. We are looking for someone eager to build their career and grow alongside our company. As a key member of our small, dynamic team, you’ll gain exposure to various aspects of the business and have the opportunity to shape your role as the company expands.

Benefits Include:
• A competitive salary based on experience.
• Paid overtime or time off in lieu.
• Performance-based bonuses.
• Flexible working options

How to Apply

If you’re excited about this opportunity and ready to make a real impact, we’d love to hear from you