Proactive Executive Assistant for Senior Leadership in Pharma

Job highlights
Identified by Google from the original job post
Qualifications
Exceptional organizational skills with a keen attention to detail
Strong verbal and written communication abilities
Proficient in various software applications, particularly accounting software and Adobe Acrobat
Capacity to manage multiple tasks simultaneously and adapt to evolving priorities
At least 3 years of experience as an Executive Assistant supporting senior Vice Presidents or C-level executives
Familiarity with accounting functions, including accounts payable and general expense management
Experience with auditing tasks and check processing is advantageous
You will have the chance to build meaningful relationships with senior leadership, acquire industry insights, and enhance your organizational capabilities in a fast-paced environment
Benefits
Joining our team as an Executive Assistant provides an exceptional opportunity for professional development
Responsibilities
In this pivotal role, you will collaborate closely with senior executives, ensuring seamless communication and efficient administrative operations that contribute significantly to our success
Manage and oversee the executives' calendars, adeptly scheduling meetings and appointments to maximize productivity
Act as the primary communication liaison among senior leadership, employees, clients, and external partners, fostering effective and timely interactions
Ensure the precise and timely dissemination of information by preparing and formatting internal and external communications, including memos, emails, and reports
Coordinate travel logistics for executives, including accommodations and catering services, as necessary
Supervise the logistics of marketing material shipment and receipt while maintaining an organized inventory
Monitor team budgets diligently, tracking daily expenses and generating reports for senior leadership with the use of Concur
Manage purchase order processes, ensuring timely submission and follow-ups
Provide comprehensive administrative support as needed, including screening phone calls and managing correspondence
Job description
Job Overview

We are on the lookout for a dedicated and detail-oriented Executive Assistant to join our esteemed team within the pharmaceutical sector. In this pivotal role, you will collaborate closely with senior executives, ensuring seamless communication and efficient administrative operations that contribute significantly to our success.

Key Responsibilities
• Manage and oversee the executives' calendars, adeptly scheduling meetings and appointments to maximize productivity.
• Act as the primary communication liaison among senior leadership, employees, clients, and external partners, fostering effective and timely interactions.
• Ensure the precise and timely dissemination of information by preparing and formatting internal and external communications, including memos, emails, and reports.
• Coordinate travel logistics for executives, including accommodations and catering services, as necessary.
• Supervise the logistics of marketing material shipment and receipt while maintaining an organized inventory.
• Monitor team budgets diligently, tracking daily expenses and generating reports for senior leadership with the use of Concur.
• Manage purchase order processes, ensuring timely submission and follow-ups.
• Provide comprehensive administrative support as needed, including screening phone calls and managing correspondence.

Required Skills
• Exceptional organizational skills with a keen attention to detail.
• Strong verbal and written communication abilities.
• Proficient in various software applications, particularly accounting software and Adobe Acrobat.
• Capacity to manage multiple tasks simultaneously and adapt to evolving priorities.

Qualifications
• At least 3 years of experience as an Executive Assistant supporting senior Vice Presidents or C-level executives.
• Familiarity with accounting functions, including accounts payable and general expense management.
• Experience with auditing tasks and check processing is advantageous.

Career Growth Opportunities

Joining our team as an Executive Assistant provides an exceptional opportunity for professional development. You will have the chance to build meaningful relationships with senior leadership, acquire industry insights, and enhance your organizational capabilities in a fast-paced environment.

Company Culture And Values

We pride ourselves on fostering a collaborative and innovative workplace. Our values emphasize teamwork and adaptability, creating a supportive environment where exceptional contributions are recognized and encouraged.

Employment Type: Full-Time