Project Administration Officer

Full job description
Job description

Agency Department of Infrastructure, Planning and Work unit Infrastructure NT

Logistics

Job title Project Administration Officer Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,0+1 - $85,611 Location Darwin

Position number 60240103 RTF 3042+2 Closing 12/0+/2024

Contact officer Hannah Ross on 08 8+36 5578 or hannah.ross@nt.gov.au

About the agency https://dipl.nt.gov.au | https://infrastructure.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=3042+2

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary Objective

The position provides specialist contract administration advice, reporting, procurement, and budget management services supporting the

delivery of the Adelaide River Off-stream Water Storage Project.

Context Statement

Infrastructure NT, the Northern Territory’s infrastructure body, undertakes strategic infrastructure planning and development that co-

ordinates and aligns infrastructure needs with economic and population growth, and delivers nationally significant infrastructure projects.

The AROWS project is unique and innovative major water infrastructure project that can deliver complementary outcomes of water

availability and environmental sustainability on a scale not seen anywhere else in Australia.

Key Duties and Responsibilities

1. Provide advice and support to the AROWS team to ensure that projects and contracts are compliant with business processes and

accountabilities.

2. Provide all data recording, documentation and record keeping.

3. Process and monitor the financial administration of projects and contracts to ensure that cash flow and expenditure targets are met.

4. Establish an excellent working relationship with clients and communicate effectively, both orally and in writing, on all matters relating

to project administration.

5. Work closely with the AROWS team and greater infrastructure NT division to coordinate and assist in the preparation of

correspondence and reports.

6. Provide administrative support to the AROWS team to assist in day-to-day operations.

Selection Criteria

Essential

1. Demonstrated ability in project and contract administration and associated budget, financial and procurement processes.

2. Proven ability in the use of a range of data management, financial management and project management systems such as MS Office

programs and NT government systems, or ability to acquire.

3. High-level skills in maintaining data integrity with thoroughness, attention to detail and accuracy, and high-level numeracy and

reconciliation skills.

4. High standards of client focus with the ability to be flexible in dealing with a range of complex projects concurrently.

5. Well-developed oral and written communication and interpersonal skills with the ability to explain and present complex information

in a logical and meaningful manner to a range of audiences.

6. Proven ability to work independently, and as a member of a team, to achieve outcomes and to prioritise workloads and effectively

manage time to achieve multiple and conflicting deadlines.

7. Demonstrated understanding of, and sensitivity to, cross-cultural issues.

Desirable

1. A sound knowledge of the Northern Territory Government (or similar jurisdiction) project and contract administration procedures and

systems and relevant legislation and guidelines.

2. Experience in project and contract administration of Capital and or Minor New Works programs or ability to acquire.