Receptionist

An exciting opportunity is available for a Receptionist to join the Administration Services team at Burnet!



In this role you will be responsible for maintaining the front desk area and performing reception services, including the operation of a multi-line telephone system. In addition to reception, you will provide additional administrative support as part of the administration pool.



As the first point of contact for Burnet, you will have a friendly and professional approach with all callers, visitors and members of staff. In this role you will ensure quality of services meet the expectation of the organisation, as well as develop and maintain effective working relationships across the Institute with both internal and external stakeholders.



You will also:

Organise courier bookings, prepare or source required customs proforma documentation as required for international items.
Ensure only deliveries for Burnet staff members are accepted and recipients of deliveries are advised in a timely manner.
Schedule meeting room and videoconference bookings as requested.
Complete the workflow process for staff travel.
Provide assistance for event logistics.
Manage and sort incoming and outgoing mail.
Provide Donation reception support as required.


This is a Full Time, ongoing position. Refer to the attached position description for full details.



Let's talk about you

The following criteria are essential requirements:

A minimum of two years of experience in a front desk reception or specific office administration role (e.g. Receptionist, Administration Officer / Assistant / Coordination or equivalent)
Strong customer focus
Excellent spoken and written communication skills
High level computer skills including Word and Excel
Good organisational and prioritisation skills
Ability to liaise with a wide variety of people


The Burnet experience…

We want you to have a successful and meaningful career at Burnet and are committed to providing a supportive workplace environment for all our people. You will be part of a collaborative culture where progressive leadership, innovation, respect, and excellence are valued. Join a team of talented individuals who are passionate about what they do – achieving a more equitable world through better health.



We offer:

A monthly accrued day off for full-time staff
14 weeks paid parental leave - no qualifying period
Additional long service leave - 17.3 weeks (minimum is 8.67) at 10 years of service
Study leave
Flexible working arrangements
Generous salary packaging
Opportunities for career and professional development


Who are we?

Burnet Institute is a leading Australian, unaligned, not-for-profit, organisation passionate about social justice, equality and evidence-based research.

Burnet Institute brings together a highly diverse skill base, with more than 400 staff and students working across cutting-edge research and projects to address some of the most relevant global health issues.



Whilst our headquarters is in Melbourne, Australia, we also have offices in Papua New Guinea and Myanmar, and are actively involved in research and public health programs throughout Australia, the Asia-Pacific region and Africa. Burnet is the only unaligned organisation in Australia that has dual accreditation with both the Australian National Health and Medical Research Council (NHMRC) and the Department of Foreign Affairs and Trade (DFAT).



Bring your whole self to work

At Burnet, we foster a diverse and inclusive culture. We want our people to feel like they belong and are free to be themselves at work. We have an active Gender Equity, Diversity & Inclusion (GEDI) Council that works to promote and improve gender equity, diversity and inclusion across the Institute, by developing and implementing strategies informed by both national and international best practice and staff input. Burnet holds an Athena SWAN Institutional Bronze Award from Science in Gender Equity (SAGE). If you have a reasonable adjustment, support, or access requirement at any stage of the recruitment process, we encourage you to let us know by emailing careers@burnet.edu.au.



Sounds great! How do I apply?

Click Apply and attach the following documents:

Resume
Cover Letter


Applications close at 11:5+pm AEDT on Monday, 17 February 2025.



As part of our commitment to gender equity, we have included a question in the application process on gender. This will allow us to monitor and report on gender in relation to our recruitment process.



Burnet is a child safe organisation. The successful applicant will be required to apply for a National Police Check and/or Working with Children. Current Australian working rights are required for all applicants.