Regional Administrative Assistant

Qualifications
2 – 4 years’ related experience
Knowledge of business & technical vocabulary
Familiar with standard business concepts, practices & procedures within administrative support
Able to employ basic reasoning skills
Knowledge of computer software such as word processing, spreadsheet, presentation, database programs
Knowledge organizational operations & procedures
Benefits
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave
Bonus Eligible Positions – include language below
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance
Responsibilities
Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary
Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings
Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature
Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary
Sets up and maintains official department filing system, records management, databases
Prepares memos, correspondence, agendas, minutes, and policy explanations
Collects, compiles and analyzes information as required by manager(s)
Assists in department reporting requirements and form completion
Assembles budgets and tracking budget expenses and variances
Pays and tracks invoicing
Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
Organizes travel arrangements and completes expense reports
Interfaces with a various levels of management across organizations and with external customers
May serve as a point of contact for other departments such as IT, HR, building and facilities, etc
Assist with various projects as assigned by direct supervisor
Other duties as assigned
Additional responsibilities may include focus on one or more departments or locations
See applicable addendum for department or location specific functions
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Job description
PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
• Organizes travel arrangements and completes expense reports.
• Interfaces with a various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:
• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION:
• None

EDUCATION:
• High School Diploma required, some specialized secretarial training preferred

EXPERIENCE AND REQUIRED SKILLS:
• 2 – 4 years’ related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning skills.
• Knowledge of computer software such as word processing, spreadsheet, presentation, database programs.
• Knowledge organizational operations & procedures

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX

Non-Bonus Eligible Positions: include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.