Secretary II | Administration

Job highlights
Identified by Google from the original job post
Qualifications
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization may exist
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Must be able to reasonably make appropriate judgment in communications and actions with patient, physicians, other associates, outside agencies,and vendors
Education: High school diploma or equivalent required
Other: Excellent computer, verbal and written communication skills required
Light, accurate typing and some knowledge of business correspondence format required
Responsibilities
Performs a wide variety of secretarial and clerical duties in support of the Executive Office under the direction of the Administrative Assistant and Medical Staff Coordinator
Answers and screens telephone calls
Responsible for conveying messages to appropriate people and departments, and furnishes information and assistance as appropriate
Assists with conference room bookings, processing meal function requisitions for Dietary Department, Environmental Services for room set up, scheduling requested equipment with the Maintenance Department
Mails forms, reference inquiries to schools and previous affiliations, sets up candidate file with control form to record chronological application status
Copies, collates and distributes a variety of correspondence
Assists with maintaining attendance records and recording continuing education credits for attendance at rounds and committee meetings
Sorts and files miscellaneous correspondence on a daily basis
May do some typing of forms, correspondence, etc
Supports activities of Administrative Assistant and Medical Staff Coordinator
Performs other duties as required or assigned
Job description
Signature Healthcare is Southeastern Massachusetts’ premier local provider of quality, personalized medical services. We are comprised of the award-winning not-for-profit Signature Healthcare Brockton Hospital; Signature Medical Group (SMG), a multi-specialty physician group of more than 150 physicians practicing in 18 ambulatory locations. We believe our distinctive Signature Healthcare team approach is the way healthcare should be: medical professionals across many locations communicating and collaborating, taking advantage of technologies and resources to make a difference in the lives and health of our patients.

Position Summary

Performs a wide variety of secretarial and clerical duties in support of the Executive Office under the direction of the Administrative Assistant and Medical Staff Coordinator.

Location: 680 Centre Street, Brockton, MA

Department: Critical Care Unit

This is a part-time position

Responsibilities
• Answers and screens telephone calls. Responsible for conveying messages to appropriate people and departments, and furnishes information and assistance as appropriate.
• Assists with conference room bookings, processing meal function requisitions for Dietary Department, Environmental Services for room set up, scheduling requested equipment with the Maintenance Department.
• Mails forms, reference inquiries to schools and previous affiliations, sets up candidate file with control form to record chronological application status.
• Copies, collates and distributes a variety of correspondence.
• Assists with maintaining attendance records and recording continuing education credits for attendance at rounds and committee meetings.
• Sorts and files miscellaneous correspondence on a daily basis.
• May do some typing of forms, correspondence, etc.
• Supports activities of Administrative Assistant and Medical Staff Coordinator.
• Performs other duties as required or assigned.

Basic Knowledge/Skills/Aptitude/Experience
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization may exist.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must be able to reasonably make appropriate judgment in communications and actions with patient, physicians, other associates, outside agencies,and vendors

Education/Experience/Licenses/Technical/Other
• Education: High school diploma or equivalent required.
• Experience: Up to one year of office experience preferred.
• Certification/Licensure:
• Software/Hardware:
• Other: Excellent computer, verbal and written communication skills required. Light, accurate typing and some knowledge of business correspondence format required.