Senior Administrative Assistant

Full job description
JOB INFORMATION
Requisition ID: 11061
Number of Vacancies: 1
Department: Chief of Transportation & Vehicles Office - Chief Transportation & Vehicles Office (30000483)
Salary Information: $74,110.40 - $101,410.40
Pay Scale Group: Level 7S5
Employment Type: Regular (Hybrid)
Weekly Hours: 35 Off Days: Saturday Shift: Day
Posted On: April 21, 2025
Last Day to Apply: April 23, 2025
Reports to: Executive Director, Transportation


The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.


The full Plan can be viewed on ttc.ca.
Career Opportunity
The Chief of Transportation & Vehicles Office is currently looking for Senior Administrative Assistant.


This position is responsible for ensuring the efficient daily operations of the Executive Director while providing administrative support for the department. This role will also involve carrying out special assignments. Don’t wait to get your application in - Apply now!
What You Will Do
Provide meeting support for various meetings for the Group/Department.
Prepare and/or assist in the preparation of documents, presentations, and reports, and distribute to the appropriate parties in accordance with established standards.
Coordinate, prepare correspondence, and/or communicate verbally with others to ensure accurate and timely communication of information.
Monitor, track and maintain information/data/ records/files, following up, and updating as required.
Provide administrative and office support and perform a variety of administrative duties related to assigned work.
Provide guidance, expertise and advice, and make recommendations for improvement regarding areas related to assigned work.
Liaise with Group/Department staff, other Groups/Departments, and/or external organizations concerning matters regarding assigned work.
Assist and/or prepare the department's administrative operating budget, capital budget, other budgets and/or cost estimates as required for the department and may monitor expenditures.
Coordinate and/or provide training to staff, including arranging for training and providing guidance relative to the resolution of problems.
Participate and assist with special projects and activities as directed.
Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination.
Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
Skills
Apply analytical skills
Use office technology, software and applications
Communicate in a variety of mediums
Understand and apply administrative policies, processes, and procedures
Plan and organize activities / projects to meet section and organizational goals
Maintain documentation and historical records
What Qualifications Do You Bring?
Completion of a college diploma or university degree in a related discipline or combination of education, training and experience deemed to be equivalent.
Sound knowledge of business administration concepts, principles and practices.
Detail-oriented with excellent organizational and time management skills as well as research skills.
Demonstrated ability to effectively co-ordinate and direct departmental administrative/office support activities and provide advice, guidance and direction regarding departmental administrative procedures, protocol and policies.
Sound judgement; effective interpersonal and oral/written communication skills; and superior customer service skills.
Demonstrated ability to work independently and effectively handle several priorities at once.
Proficient in the use of a PC and various software applications relevant to the work, including MS Word, Excel, PowerPoint and Access and databases.
Knowledge of the Freedom of Information and Protection of Privacy legislation.
Must have, or rapidly acquire, a comprehensive knowledge of the Ontario Human Rights Code and Related Orders, including disability accommodation and accessibility requirements pertaining to passengers and employees.
What We Offer
Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
A comprehensive package that covers health, dental, vision and more.
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Human Resources – Talent Management at (416) 3+3-4570. Any information received related to an accommodation will be addressed confidentially.


The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.