Senior Executive Assistant

Full job description
Job description

Agency Department of Logistics and Infrastructure Work unit Infrastructure Northern Territory

Job title Senior Executive Assistant Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,2+7 - $+2,687 Location Darwin

Position number 45+47 RTF 321433 Closing 13/05/2025

Contact officer Carol Kirkpatrick, Executive Officer on 08 8+36 5502 or carol.kirkpatrick@nt.gov.au

About the agency https://dli.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=321433

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide comprehensive and confidential high level executive administrative support services, business operations support and project

assistance to the General Manager and the Infrastructure NT Executive team to assist in the delivery of a diverse range of secretariat and

corporate activities.

Context statement

Infrastructure NT delivers strategic infrastructure planning and development to align infrastructure needs with industry and population

growth. It manages the delivery of significant enabling infrastructure projects and incorporates project execution teams. The office

represents and champions the Territory’s interests at a national level to meet and deliver infrastructure requirements, forging strong

relationships with Australian Government agencies, including Infrastructure Australia and other jurisdictions.

Key duties and responsibilities

1. Provide high level administration and executive support for the General Manager and the Infrastructure NT executive team.

2. Provide secretarial support, including managing confidential correspondence, maintaining records, and initiating follow-up actions to

meet deadlines.

3. Draft correspondence, handle filing, screen telephone calls and visitors, and coordinate scheduling of appointments and meetings.

Additionally, prepare and distribute publications and arrange travel logistics for the Executive.

4. Contribute to the development of policies, procedures and guidelines to establish and maintain the effective delivery of the functions

of Infrastructure NT.

5. Undertake research and projects, data collection, management and retrieval as directed by the Executive Officer, General manager

and members of Infrastructure NT’s Executive team that may require coordination across government agencies and/or with external

parties.

6. Coordinate the preparation of Infrastructure NT submissions and reports.

7. Provide governance and business support services for the General Manager and the executive team.

Selection criteria

Essential

1. Highly developed interpersonal skills, including an ability to communicate professionally with a diverse range of people such as the

Minister’s Office, internal and external clients and service providers.

2. Demonstrated exceptional interpersonal, verbal, and written communication skills, including the ability to effectively communicate

with executive staff while observing appropriate formalities and protocol in addressing and speaking.

3. Demonstrated analytical and evidence-based research skills including the ability to contribute to policy development, business cases and

business management including operational budget planning, development, analysis and reporting.

4. Well-developed organisational skills and demonstrated capacity to prioritise and manage competing workloads under pressure to meet

critical deadlines, including the ability to work independent and flexibly, stay self-motivated and exercise initiative.

5. Proven capacity in providing high quality executive secretariat support services and experience in managing sensitive and confidential

information.

6. Demonstrated experience in financial, HR and procurement processes, including payment of invoices.

Desirable

1. Knowledge of Ministerial, Cabinet and Parliamentary processes and documentation.

2. Understanding of current infrastructure issues in the Northern Territory.