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Administrative Receptionist – Office Role
Career.zycto
Los Angeles, CA, United States
via Career.zycto
21 hours ago
$41,600–$58,240 a year
Full–time
O
Executive Assistant & Legal Support Coordinator
Orange Coast Building Services
Anaheim, CA, United States
via LinkedIn
24 hours ago
$70K–$90K a year
Full–time
Senior Legal Assistant
D3 Search
San Marino, CA, United States
via LinkedIn
15 hours ago
Full–time
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Career.zycto
Administrative Receptionist – Office Role
Career.zycto · Los Angeles, CA, United States · via Career.zycto
21 hours ago
$41,600–$58,240 a year
Full–time
Apply directly on Career.zycto
Job highlights
Identified by Google from the original job post
Qualifications
This position offers a fantastic opportunity for an individual with a keen eye for detail, proactive work ethic, and a genuine desire to contribute to a dynamic and fast-paced professional environment
We are looking for someone who can anticipate needs, solve problems efficiently, and maintain a high level of professionalism in all interactions
Proven experience as a Receptionist, Administrative Assistant, or similar role (18+ months)
8 more items(s)
Benefits
Perks & Benefits
Comprehensive health, dental, and vision insurance
Paid time off and holidays
2 more items(s)
Responsibilities
You'll be crucial in shaping positive first impressions and ensuring seamless daily operations, making Career.zycto an outstanding place to build your administrative career
As the first point of contact, you will be the face and voice of Career.zycto, embodying our commitment to excellence and exceptional service
You will manage a diverse range of responsibilities, from greeting guests and managing communications to supporting various departments with critical administrative tasks
10 more items(s)
Job description
About Company
Cultivating a thriving professional environment is at the heart of Career.zycto's mission. As a premier staffing and recruitment firm, we empower businesses by connecting them with exceptional talent, and we understand that our own internal team is our greatest asset. For an Administrative Receptionist, our Downtown Los Angeles office offers a stimulating and supportive workplace where your organizational prowess and welcoming presence will be celebrated. You'll be crucial in shaping positive first impressions and ensuring seamless daily operations, making Career.zycto an outstanding place to build your administrative career.
Job Description
Career.zycto is seeking a highly organized, professional, and welcoming Administrative Receptionist to join our vibrant team in Downtown Los Angeles. This on-site office role is crucial for creating an outstanding first impression for our clients, candidates, and visitors, while also providing essential administrative support to ensure the smooth and efficient operation of our bustling recruitment office. As the first point of contact, you will be the face and voice of Career.zycto, embodying our commitment to excellence and exceptional service. You will manage a diverse range of responsibilities, from greeting guests and managing communications to supporting various departments with critical administrative tasks. This position offers a fantastic opportunity for an individual with a keen eye for detail, proactive work ethic, and a genuine desire to contribute to a dynamic and fast-paced professional environment. If you thrive on organization, enjoy interacting with people, and are looking to make a significant impact within a growing company, we encourage you to apply. We are looking for someone who can anticipate needs, solve problems efficiently, and maintain a high level of professionalism in all interactions.
Key Responsibilities
• Greet and welcome clients, candidates, and visitors with a professional and friendly demeanor.
• Manage incoming calls, directing them to the appropriate personnel or taking accurate messages.
• Oversee the reception area, ensuring it remains tidy, organized, and presentable.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with general administrative tasks, including data entry, filing, scanning, and photocopying.
• Maintain office supplies inventory, placing orders as needed.
• Support various departments with ad-hoc projects and assignments.
• Act as a liaison between internal staff and external contacts.
• Uphold confidentiality and handle sensitive information with discretion.
Required Skills
• Proven experience as a Receptionist, Administrative Assistant, or similar role (18+ months).
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Professional appearance and demeanor.
• Ability to be resourceful and proactive when issues arise.
• Customer service-oriented approach.
• High school diploma or equivalent.
Preferred Qualifications
• Associate's degree or higher in Business Administration or a related field.
• Experience with multi-line phone systems and office management software.
• Familiarity with the recruitment or staffing industry.
• Bilingual proficiency (e.g., Spanish, Mandarin) is a plus.
Perks & Benefits
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and growth.
• A dynamic and supportive work environment.
• Located in the vibrant heart of Downtown Los Angeles with easy access to public transport.
How to Apply
Ready to be the welcoming face of Career.zycto? We invite qualified candidates to submit their application immediately. Please click on the link below to apply for this exciting opportunity.
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Orange Coast Building Services
Executive Assistant & Legal Support Coordinator
Orange Coast Building Services · Anaheim, CA, United States · via LinkedIn
1 day ago
$70K–$90K a year
Full–time
No Degree Mentioned
Apply on LinkedIn
Apply on BeBee
Apply on Tarta.ai
Job highlights
Identified by Google from the original job post
Qualifications
Strong organizational skills and exceptional attention to detail
Ability to prioritize multiple competing deadlines and shifting priorities
Strong written and verbal communication skills
2 more items(s)
Responsibilities
OCBS is seeking a highly organized Executive Assistant / Legal Support Coordinator to support the CEO and senior technical experts involved in general construction and construction litigation matters
This role combines executive administrative support with litigation support responsibilities, assisting with the preparation of expert witness reports, organizing case documentation, and coordinating materials used in mediation and potential litigation
The ideal candidate will thrive in a fast-paced environment requiring exceptional attention to detail, strong organizational skills, and the ability to manage shifting priorities while supporting multiple leaders
16 more items(s)
Job description
Position Overview
OCBS is seeking a highly organized Executive Assistant / Legal Support Coordinator to support the CEO and senior technical experts involved in general construction and construction litigation matters.
This role combines executive administrative support with litigation support responsibilities, assisting with the preparation of expert witness reports, organizing case documentation, and coordinating materials used in mediation and potential litigation.
The ideal candidate will thrive in a fast-paced environment requiring exceptional attention to detail, strong organizational skills, and the ability to manage shifting priorities while supporting multiple leaders.
Key Responsibilities
Litigation & Contract Support
• Provide administrative support related to contract management and litigation preparation.
• Assist in organizing documentation used in expert witness reports, mediation, and potential litigation.
• Maintain organized digital and physical case files.
• Compile supporting materials, including inspection reports, photographs, and documentation for case preparation.
• Coordinate documentation requests and case materials with attorneys or external parties when necessary.
Report & Documentation Preparation
• Prepare, format, and organize expert witness reports and technical documentation.
• Assemble case files, exhibits, and supporting materials used in mediation and legal proceedings.
• Ensure documentation is complete, organized, and properly formatted for distribution.
Executive Assistant Support
• Provide administrative support to the CEO and senior experts.
• Manage high-volume calendar scheduling with frequent prioritization changes.
• Coordinate meetings, deadlines, and scheduling related to inspections, case preparation, and executive activities.
• Prepare reports, presentations, and other executive materials.
• Maintain confidentiality when handling sensitive legal and business information.
Qualifications
Required Qualifications
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize multiple competing deadlines and shifting priorities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work effectively in a small team environment
Preferred Qualifications
• 3–5 years of administrative, executive assistant, or legal support experience
• Experience supporting litigation preparation, consulting teams, or legal environments
• Experience organizing complex documentation or preparing formal reports
• Experience within the construction defect or construction consulting industry
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D3 Search
Senior Legal Assistant
D3 Search · San Marino, CA, United States · via LinkedIn
15 hours ago
Full–time
Apply on LinkedIn
Apply on SaluteMyJob
Apply on BeBee
Apply on Vacancies For Col U Fans
Apply on FOX8 Jobs
Apply on Hire The Better
Apply on My Valley Jobs Today
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Job highlights
Identified by Google from the original job post
Qualifications
Note: 5+ years ~ LITIGATION experience/background is REQUIRED/MANDATORY
Excellent administrative, interpersonal, written and oral communication skills;
Discretion and able to maintain confidences;
12 more items(s)
Benefits
Non-exempt role (OT in accordance with CA laws)
Annual Salary💵/Comp.💰& Benefits:
Starting salary range is 110K+~DOE/DOQ, plus a robust & comprehensive benefits package, generous PTO, 401K, paid parking (onsite), annual reviews/raises, yearly lucrative bonuses, and many other notable employee-centered perks, etc
Responsibilities
Fully onsite work model (Monday - Friday)
Note: Employer may flex to 4/1 work model over time
Litigation Legal Secretary will provide comprehensive support to attorneys, including managing legal documents, preparing case materials, drafting correspondence, scheduling and maintaining calendars, and assisting with case management
15 more items(s)
Job description
D3 Search is currently seeking a Snr. Litigation Legal Secretary on behalf of a prominent and well-established law practice headquartered in San Marino, CA (91108).
Position Title🎯:
Snr. Litigation Legal Secretary
• Note: 5+ years ~ LITIGATION experience/background is REQUIRED/MANDATORY.
Location/Map📌:
San Marino, CA (91108)
Employment Status:
Full-time/direct-hire employment opportunity. Non-exempt role (OT in accordance with CA laws).
Employer Work Model:
Fully onsite work model (Monday - Friday).
• Note: Employer may flex to 4/1 work model over time.
Summary📒:
This is a full-time on-site role located in San Marino, CA, for a Snr. Litigation Legal Secretary. The Snr. Litigation Legal Secretary will provide comprehensive support to attorneys, including managing legal documents, preparing case materials, drafting correspondence, scheduling and maintaining calendars, and assisting with case management. The role also includes administrative duties to ensure efficient functioning of the legal team. The candidate will be an integral part of the firm’s litigation team, offering organizational and procedural support
