Special Events Assistant

Description of Work
• ** Please Note: This is a two-year, time-limited position. ***
• Do you love North Carolina History?
• Want to promote the rich history of North Carolina?
• Would you like to be a part of history in the making as North Carolina celebrates the 250th Anniversary of the United States?

If you answered “Yes” to these questions, this could be a unique opportunity for you to utilize your skills while acting as an assistant historical ambassador for the North Carolina General Assembly (NCGA).

The North Carolina General Assembly’s ‘America’s Semiquincentennial Committee’ is seeking a highly skilled professional to assist the great state of North Carolina in celebrating the 250th Anniversary of the founding of the United States of America. North Carolina’s significant contributions to the founding of the United States makes this a very special time for North Carolina as a state, as well as for the entire United States of America. North Carolina was one of the original 13 colonies and became the 12th state to ratify the Constitution in 178+. The NCGA is seeking an experienced professional to serve the Committee by providing administrative and clerical support to the Special Events Coordinator.

The Special Events Assistant reports directly to the Special Events Coordinator, and assists with facilitation, management, and documentation of all events aligned with the 250th Anniversary. This position requires high levels of responsibility, organization, and a strong commitment to providing a professional representation of the state of North Carolina. This individual is responsible for maintaining the events calendar, researching and collecting historical data for presentations, keeping organized records of event activities, progress, or status, and assisting in the facilitation of event operations.

Duties:
• Performs a variety of clerical and organizational tasks daily to keep the office and project running smoothly.
• Answers and directs phone calls, responds to emails and correspondences related to the celebration, and communicates with visitors and collaborators.
• Manages the Special Events Coordinator’s calendars, meetings and events schedules, and assists with travel arrangements.
• Organizes files, sorts documents, and develops and maintains filing systems.
• Maintains records on event activities, progress, or status.
• Collects, stores, and enters data into spreadsheets and databases.
• Submits and tracks travel expense reports.
• Prioritizes and plans task completion schedules.
• Assists the Special Events Coordinator with statewide events, constituents, administrative duties, and with up-to-date project information.
• Always maintains a high level of professionalism and confidentiality.
• Collects and analyzes information from primary and secondary resources.
• Researches findings and published North Carolina literature that relates to the celebration and provides feedback.
• Researches and identifies events and coordinate site visits.
• Prepares and writes reports, letters, and other correspondences to present to the committee.
• Serves as a liaison between the Special Events Coordinator, committee members, and event planners.
• Attends committee and project meetings.
• Corresponds with funding sources and foundations.
• Performs other duties as assigned.

Knowledge, Skills and Abilities / Competencies
• Must be very detailed oriented, proactive, and have strong organizational skills.
• Proficient in using office management systems and Microsoft Office.
• Must be an effective communicator:
• Possess excellent verbal and written communication skills,
• Actively listen to understand the perspectives of others,
• Articulate ideas clearly, and
• Possess the ability to adapt communication styles to interact with different audiences.
• Ability to multitask, maintain composure, and work cooperatively under pressure with legislators, legislative staff, committee members, and the general public on a daily basis.
• Able to analyze data and to detect and report discrepancies.
• Experience in developing content reports and presentations that can be shared with multiple groups and stakeholders.
• Ability to maintain strict confidentiality and to handle politically sensitive work.
• Willingness and ability to work in a team environment and assist other staff members, while performing independent job duties in order to accomplish the mission of the project.

Preference will be given to applicants that possess the following skills:
• Extensive historical knowledge about North Carolina
• Research experience related to North Carolina
• Ability to read and write in cursive ‘Cursive’.

Minimum Education and Experience Requirements
• Requires a bachelor's degree and some research experience; or,
• Any similar combination of the above education and experience.

Supplemental and Contact Information
• **NC General Assembly positions are NOT subject to G.S. 126 - State Human Resources Act.***

Instructions:

To apply for the Special Events Assistant position, please complete the online NC General Assembly application through the NC General Assembly website: https://careers.ncleg.gov/.
• Detailed Cover Letter that must address:
• All the applicant requirements and competencies listed above.
• Employment and/or educational experience relevant to the position.
• Reasons for wanting to work on the Committee.
• Résumé (up to two pages in length).

Please Note: Résumés will not be accepted in lieu of application. To receive credit for work history and credentials, you must list the comprehensive information on the online application. Any licenses or certificates must be included in the appropriate section of the application packet.

Agency Contact Information:

North Carolina General Assembly

Human Resources Office

(+1+) 715-1210
• **Due to the high volume of applications expected, we will be unable to provide information regarding the status of your application.***

The General Assembly offers employees and their eligible family members a comprehensive and valuable benefits program. The employees have the opportunity to participate in a variety of benefits which can enrich their quality of life, their health, and their future. Benefits include employee health insurance options, standard and supplemental retirement plans, NC Flex (flexible benefits - a variety of high-quality, low cost benefits on a pre-tax basis), paid vacation, sick, community service leave, and more.