Team Assistant

Job Purpose

The Team Assistant-APAC Hub provide administrative and operational support to the APAC Hub lead & support the CPR-E leadership team. The ideal candidate will be responsible for managing day-to-day office activities, coordinating meetings, handling travel arrangements, and ensuring smooth communication within the team. This role requires strong multitasking skills, attention to detail, and a problem-solving mindset.

Reporting Manager: Head of Business Process Excellence (APAC)

Roles & Responsibilities
• Administrative Support
• Assist in scheduling & Coordinating meetings
• Calendar management
• Prepare reports, presentations, & documentations
• Maintain & organize Team folders, documentations, files etc.
• Operations & Logistics
• Manage travel & all related E2E support for the team
• Support lead with invoicing, documentation & other paperwork
• Support onboarding of new team members (internal/external) by coordinating with IT, workplace & other functions
• Organize & E2E manage Team events, workshop, meetings by working with multiple stakeholders (internal/external)
• Assist in procurement & invoicing processes
• Communication & Coordination
• Act as PoC for internal/external stakeholders
• Assist in facilitating communication using various channels across teams & stakeholders
• Create meeting notes, track action items, and follow up as needed.

Education & Work Experience
• Bachelor's degree required.
• 3-7 years of progressive administrative experience.
• Discretion and integrity when handling confidential information
• Exceptional organizational skills and attention to detail.
• Highly analytical and proactive in managing calendars and resources.
• Excellent oral and written communication skills.
• Proficiency in MS Office, Concur and other relevant software.
• Strong management and task prioritization skills.
• Positive energy with a collaborative, team-player mindset.
• Ability to influence and engage stakeholders at all levels.
• Multitasking, Ability to work under pressure and manage multiple priorities.
• Experience working with global teams and managing cross-functional projects.

ZEISS in India

ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics.

ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS’ success story in India is continuing at a rapid pace. Further information at ZEISS India (https://www.zeiss.co.in/corporate/home.html)