Works Administration Officer

HUMAN
RESOURCES Winton Shire Council

Position Description


Works Administration
Officer


Applications Close:

5:00pm on Thursday 24th April 2025




PD: Works Administrative Officer Do cument No: WSC-HR-PD- WU10240
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Published: February 2025

HUMAN
RESOURCES Winton Shire Council

Position Title
Works Administration Officer

Position Number
WU10240

Department
Works & Utilities

Classification
Level 2/3 dependent upon experience, Queensland Local Government Industry

(Stream A) Award 2017 and Winton Shire Council Enterprise Bargain Agreement 2023 as
varied ($72,636.20 to $82,631.64 per annum).


Terms of Employment
Full time

Supporting documents
Employee Code of Conduct

Workplace Health & Safety Responsibilities

Winton Shire Council Drug and ******* Policy

Organisational environment
Winton Shire Council’s Mission Statement is:
“Through meaningful engagement, implement a range of strategies that cater to people from
all walks of life, our community needs and aim to enrich our lifestyle and preserve our
heritage”.

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HUMAN
RESOURCES Winton Shire Council

Winton Shire Council’s Vision is:
“To grow our community and explore exciting, new and innovative opportunities which will
retain existing and attract new people with whom we can share our unique lifestyle and rich
heritage”.

Winton Shire Council’s Corporate Values are:
Accountability:
The ethical concept associated with responsibility, enforcement, blameworthiness,
transparent process, liability, and other terms associated with being answerable for the trust
that is bestowed by those whom we serve.


Effectiveness:
The idea of carrying out a program or process that is entirely adequate to accomplish the
purpose that has been identified as a goal or aspiration.


Efficiency:
The concept that in the process of pursuing or effecting any program, procedures, or task
where all wastage is minimised.


Sustainability:
Is the capacity to maintain a certain process or state indefinitely? When applied in an
economic context, a business is sustainable if it has accepted its practices for the use of
renewable resources and is accountable for the environmental impact of its activities.


Meaningful Community Engagement:
Encompasses the principle of seeking the views and opinions of the Community. This is to
be through an effective committee system and public consultation process as part of
Council’s decision making methodology.


Good Governance:
This describes the process of decision-making and the process by which decisions are
implemented (or not implemented), hereby, public institutions conduct public affairs, manage
public resources, and guarantee the realisation of human rights. Good governance
accomplishes this in a manner essentially free of abuse and corruption and with due regard
for the rule of law.


Ethical and Legal Behaviour:
Ethical behaviour is characterised by honesty, fairness, and equity in all interpersonal
relationships. Ethical behaviour respects the dignity, diversity and rights of individuals and
groups of people. When coupled with legal behaviours there is an expectation that there will
be a penalty for conduct that breaches any law statute or regulation.

Organisational relationships
Reports to:
Administrative Support Officer

PD: Works Administrative Officer Do cument No: WSC-HR-PD- WU10240
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HUMAN
RESOURCES Winton Shire Council

Supervision of:
No supervision applicable

Internal Liaisons
All Council Departments

External liaisons
Winton Shire Community at large, Suppliers and Contractors

Position objectives
This position responsible for providing effective and efficient front line operations
administration support to the Works Department by providing the first point of contact
for visitors, customers, clients and suppliers to the Depot and to provide administration
support including financial requirements and collaboration. The position also supports
the Manager of Operations across the operations portfolio.

Organisational commitment
Corporate
All Local Government employees are required to comply with relevant Acts and regulations,
Council’s policies and procedures as amended from time to time.


Confidentiality and improper use of information
All Council documents and information are treated with complete confidentiality. Information
gained during employment with Local Government must not be used to gain advantage, or to
cause detriment to the Local Government.


Continuous quality improvement
All employees are encouraged to embrace the concept of Continuous Quality Improvement
(CQI) within the workplace. This will encourage creativity and innovation and identify and
implement improved ways of doing things through this structured process.


Workplace Health and Safety
All employees have a duty under the Workplace Health and Safety Act 2011 Section 28.
Workers and any other person includes Council employees as well as contractors, sub-
contractions, labour hire workers, trainees, apprentices, work experience students,
volunteers and visitors. Workers and any “Other Person” who enters Council workplace must
apply the WHS Duty of reasonable care.

Reasonable care

This includes:

Taking reasonable care for his or her own health and safety
Taking reasonable care that his or her acts or omissions do not adversely affect the

health and safety of other persons
Complying, so far as the worker is reasonably able, with any reasonable instruction

that is given by an authorised officer of Council to allow the person to comply with a
WHS requirement

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HUMAN
RESOURCES Winton Shire Council

Cooperating with any reasonable policy or procedure of Council relating to health or
safety at the workplace

Worker Responsibilities include:

1. Attending and participating in pre-start meetings as required, to identify any potential
WHS issues and implementing control options to eliminate or minimise any risks
before commencing work.

2. Inspecting plant and equipment before using it to ensure that it is safe for use.
3. Reporting any defective or damaged plant, tools and equipment to the Supervisor as

required.
4. Taking personal responsibility for the safety of themselves and others that may be

affected by work conducted by themselves as a worker of Council.
5. Complying with any Policies or Procedures and complying with any work directions

and/or instructions that are provided.
6. Monitoring and assessing WHS hazards and risks while conducting any work and

reporting any issues to the relevant supervisor as required.
7. Consulting with the supervisor and WHS Safety Representative for their designated

work group on any safety issues as required.
8. Monitoring the safety conduct if co-workers including Contractors and reporting any

concerns immediately to the contractor or the Supervisor.
+. Stopping work and notifying the Supervisor if there is imminent risk of injury.

Qualifications/Licences/Tickets required
MANDATORY

Clear Australian Federal Police Check.
Positive Working with Children Blue Card.
Hold and maintain a “C” Class drivers licence with the ability to drive in rural and

remote locations.


DESIRABLE

Certificate in Business Administration or suitable experience in a busy office
environment supporting staff.

Additional requirements and working conditions
Internal training for specific areas relating to the position is required.

Statement of key responsibilities and duties
The following key responsibilities may be modified from time to time to ensure the expected
outcomes are coordinated with Council’s operational and corporate plans. The key
responsibilities of the position are:

Provide high quality customer service at all times with respect to the diversity and
complexity of user needs in accordance with Councils customer service standards.

Demonstrated ability to effectively engage with key stakeholders.

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HUMAN
RESOURCES Winton Shire Council

Assistance with the management of the Council Internal Document Control System
for use by all staff.

Manage all insurance processes for Council including vehicles and yearly compliance
documentation and claims management.

Assistance with governance filing and record keeping in accordance with statutory
requirements.

Prompt and accurate production of correspondence and reports.
Compliance with Council Policies and Procedures.
Assist with the paperwork associated around the undertaking role of Council in

consultation with the Council undertakers and families.
Assist with the bookings for Council assigned cemetery plots.
Be aware of any training necessary as a requirement of the position.
Undertake continuous improvement of all aspects of personal work performance.
Contribute to the continuous improvement of Council’s policies and processes.
Maintain confidentiality of all Council operations.
Deliver agreed outcomes, on time and in accordance with best practice principles.
Attend relevant functions, meetings, workshops, seminars and training courses as

directed.
Any other duties as directed by senior staff, relevant to the position and within the

capabilities of the officer.
.
Key selection criteria
The applicant’s suitability for this role will be assessed against the following competencies:


Selection Criteria 1
Demonstrated sound written and verbal communication skills.

Selection Criteria 2
Sound knowledge and understanding of general computing including the use of emails and
internet and experience with Microsoft office programs.

Selection Criteria 3
Ability to work under direct supervision whilst exercising initiative, judgement and
enthusiasm and maintain a high level of confidentiality in the workplace.