Administrative aide

Job description
Overview

DEPARTMENT : Divisional Youth Department

REPORTS TO : Divisional Youth Secretary

SUPERVISES : Summer camp staff as assigned

STATUS : Non-Exempt

SCHEDULE : Regular Work hours : Monday through Friday from 8 : 30 . until 4 : 00 . with scheduled breaks. Summer work location is Camp SWONEKY (May-August).

Responsibilities

Duties :

1. Represent The Salvation Army in a manner that brings glory to God.

2. Assist in every way requested to carry out the spiritual and total mission of The Southwest Ohio & Northeast Kentucky (SWONEKY) Division of The Salvation Army in terms of community needs and our ministry to the people of the region.

3. Strive to up-hold a solid Christian influence in all areas, serving as a positive role model to the young people of the division.

4. Must be passionate about the Mission of The Salvation Army and the Vision of the SWONEKY Division.

Youth Department :

1. Receive and distribute all incoming and outgoing mail.

2. Submit department’s payroll.

3. Maintain an office supply inventory and order accordingly.

4. Establish and maintain files.

5. Assist in communicating information via email, phone calls and letters as directed by DYS

6. Manage and process registration for Divisional, regional, and Territorial events

7. Distribute and process Divisional / Territorial educational loan applications and scholarships

8. Maintain the computer database for Sun Beams, Moon Beams, Girl Guards and Boys Adventure Corps troops

10. Be in contact with THQ in regards to issues and updates of all troops

11. Process badge requests from the Division and distribute physical badges to appropriate Corps

12. Request annual troop registration throughout the division.

13. Collect payment for annual troop registration

14. Communicate with DYS in regards to troops.

15. Process registration and billing for events such as Youth Councils, Kids Councils, etc.

16. Maintain contact with the SWONEKY youth leaders throughout the division.

17. Encourage the Bible Bowl program throughout the Division and head up team competition.

18. Oversee Young Adult ministries and help plan the various events.

1+. Participate in Youth Commission

20. Make regular visits to Corps programs to offer support and guidance.

21. Support Corps Officers and Youth Leaders in the SWONEKY Division in outreach ministries.

22. Encourage Troop Programs such as Moonbeams, Sunbeams, Boys Adventure Corps, Girl Guards.

23. Assist department to plan, coordinate, participate and promote youth councils, youth retreats, rallies and other youth activates with the DYS.

24. Promote and advertise rentals at Camp SWONEKY

Camp Duties :

1. Participate in the youth department summer camp hiring staff group.

2. Assist in processing seasonal summer camp staff contracts.

3. Complete all necessary registrations and represent Camp Swoneky in our partnership with Prison Fellowship Ministries.

4. Email camp applications and medical forms to the Corps Officers in the SWONEKY division.

5. Prepare and send camp schedules for Corps Officers and Camp staff.

6. Be available to Corps Officers for questions about applications or camp.

7. Annually update and prepare camp SWONEKY brochures

8. Assist in advertisement of Camp SWONEKY

+. Assist in cabin assignments for each camping session.

10. Supervise summer camp staff helpers assist with checking in campers’ paperwork.

11. Supervise summer camp staff as assigned by the Camp Director.

12. Assist in updating camper staff manual and orientation binders.

13. Oversee camper management at Camp SWONEKY

14. Other duties as assigned

Qualifications

A High school diploma and a minimum of 3 years administrative experience. Proficient in all office and computer equipment

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

The Salvation Army’s Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible. Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ

and to meet human needs in His name without discrimination.

Last updated : 2024-10-1