Administrative Assistant

Full job description
PrairieOne Motor Group is NOW HIRING one (1) experienced Administrative Assistant. This is your opportunity to get your foot in the door with an automotive group that believes in growing our talent, connecting with the communities that we serve, and building a brand that is recognized across North America for our commitment to customer service and career growth.

If you share our passion for people, automobiles, and career advancement then we want to talk to you about a new career with us!

Benefits: We believe in taking care of our team members and setting them up for long-term success is what sets us apart from our competitors. That’s why we are proud to offer our employees the following benefits to support their well-being and performance:

Competitive pay plans and a motivated group of employees to work alongside
Employee insurance Plan (Health, Dental, STD, LTD, EFAP)
Professional development opportunities
Advancement Opportunities
Paid holidays (3 Weeks)
Employee vehicle purchase & service discounts
Employee benefits programs focused on health & wellness
Company-wide appreciation events and contests throughout the calendar year
Professional development and the opportunity to grow your career with a North American automotive group operating in Canada
Position Overview: Are you an organized and proactive individual with a passion for supporting dealership operations and enhancing the employee experience? As an Administrative Assistant, you will play a vital role in ensuring smooth administrative processes, supporting the executive team and EVP/Owner, assisting the sales and finance teams, and maintaining accurate documentation. Your attention to detail, communication skills, and customer-first mindset will help drive efficiency, support team success, and contribute to a professional and welcoming dealership environment.

Responsibilities:

Greet clients and manage incoming phone inquiries
Answer phone calls, respond to emails, and direct inquiries appropriately
Maintain organized records and filing systems
Manage email, print and incoming mail
Support the EVP with minute taking, documentation, scheduling, etc
Process paperwork for office/admin tasks
Perform data entry and basic bookkeeping tasks
Assist in general office tasks to ensure smooth daily operations
Coordinate with store managers on supplies and orders
Maintain inventory of assigned items
Other duties as assigned or required
Support the EVP and executive team in their duties
Requirements:

Strong organizational and communication skills
Proficiency with Microsoft Office and Google Workspace
Strong ability to learn new technology and confidence in taking on new duties
Ability to multitask and prioritize in a fast-paced environment
Previous automotive experience is an asset, but not required
Previous Administrative experience is required
Positive attitude, professionalism, and strong attention to detail
Apply Now!

For more information on our Company, please visit our website at www.prairieonemotorgroup.ca. To apply, please submit your resume and cover letter to careers@prairieonemotorgroup.ca.

We thank all applicants for their interest; however only those selected for an interview will be contacted. At PrairieOne Motor Group, we are dedicated to fostering diversity and inclusivity. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, ****** orientation, marital or family status, or mental/physical disabilities. PrairieOne Motor Group is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform Human Resources with your application.

Job Types: Full-time, Permanent

Expected hours: No less than 40 per week

Benefits:

Company events
Dental care
Disability insurance
Discounted or free food
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Store discount
Vision care
Schedule:

Monday to Friday
Weekends as needed
Experience:

dealership: 1 year (preferred)
Administrative: 3 years (preferred)
executive assistant: 2 years (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: In person