Administrative Assistant Financial Services

Overview
We are seeking a dedicated and organized Administrative Assistant to join our team. In this role, you will be the backbone of our office operations, providing essential support to ensure smooth and efficient administrative processes. The ideal candidate will possess strong organizational skills, attention to detail, and excellent phone etiquette, making them a vital part of our front desk operations.

Duties

Manage incoming calls and inquiries through a multi-line phone system, demonstrating professional phone etiquette.
Perform data entry tasks accurately and efficiently to maintain up-to-date records.
Greet visitors and clients at the front desk, providing a welcoming atmosphere.
Assist with clerical duties such as filing, scanning documents, and managing office supplies.
Support the administrative team in scheduling appointments and coordinating meetings.
Maintain organized documentation for easy retrieval and reference.
Collaborate with other departments to ensure effective communication and workflow.

Requirements

Proven experience in an administrative role, preferably within a Investment or Life Insurance office or similar environment.
Proficiency in using office equipment and software applications related to data entry and clerical tasks.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent verbal and written communication skills.
Familiarity with phone systems and front desk operations is highly desirable.
Ability to work independently as well as part of a team in a fast-paced environment.

If you are passionate about providing exceptional administrative support and thrive in a dynamic office setting, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $22.00-$35.00 per hour

Expected hours: 35 per week

Schedule:

Monday to Friday

Work Location: In person