Clerk-Steno 11 (Records Management and Bylaw)

Division: City Clerk's Office
Department: City Clerk's Office
Term: 1 Permanent Full Time position available.
Closing Date: 05/16/2025
Labour Group: CUPE 5+
Posting: 4277
Job Summary
Under the supervision of the Deputy City Clerk, Director of Information Governance, this position is responsible for the maintenance of the City Clerk’s Office records and bylaw processes.
Duties & Responsibilities
Assists with the implementation, monitoring and maintenance of the City Clerk’s Office records and information management system. Responsible for filing item packages and emails related to council or the department following Standing Policy Committee (SPC) and Council meetings.
Prepares consolidated bylaws for distribution and ensures they are accessible to the public, employees, and council members in both digital and physical formats.
Maintains comprehensive records of all bylaw amendments, consolidations, and repeals. Ensures all documentation is accurately filed and accessible.
Process statutory declarations, Ministry approvals and ISC registrations
Analyzes and identifies records to determine appropriate classification and retention
Assists with policy amendments.
Monitors and responds to incoming general inquiries from the public and providing accurate and timely information, including management of the City Clerk’s webmail.
Assists with research and reference requests.
Provides administrative support to the Deputy City Clerk, Director of Information Governance.
Assists with the training of new staff, as required.
Participates in ongoing records and information management training and education.
Performs other related duties as assigned.
Qualifications
Graduation from a business college or one year post-secondary business related certificate, including specific records and information management courses.
Three year’s progressively responsible office-related experience, including records and information management experience.
Thorough knowledge of record and information management concepts, policies and procedures and research techniques.
Knowledge of The Cities Act, The Local Authority Freedom of Information and Protection of Privacy Act and other relevant legislation, including municipal bylaws pertaining to the management of municipal records, access to information and protection of privacy.
Demonstrated understanding of bylaw amendments and related concepts for bylaw consolidation.
Demonstrated ability to maintain a high level of confidentiality.
Demonstrated ability to communicate effectively, orally an in writing.
Considerable knowledge of the organization of function of City departments.
Ability to prioritize tasks and work with minimal supervision.
Ability to make decisions in accordance with established policies and procedures.
Skill in operation of office equipment, including a computer with word-processing and electronic records and information management software.
Weekly Hours: 36.67
Salary Range: $62,488.08 to $68,8+2.72 CAD per annum (2025 rates)

Diversity, Equity and Inclusion
The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation
The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email talentacquisition@saskatoon.ca.
While we appreciate all applications we receive, only candidates under consideration will be contacted.
Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City