Administrative Assistant

Administrative Assistant

Calgary, AB

What you'll do on a typical day:
• Welcome and direct visitors in a courteous and professional manner.
• Handle incoming calls, screen and direct calls, take messages and provide information
• Act as backup for Administrative Assistant, Bolton ON for phones and info@peri email
• Responding and directing all leads to Sales that come through the info@peri.ca address
• Monitor and respond to the travelrequest@peri email
• Sort and distribute incoming mail, prepare outgoing mail and manage courier services
• Code all invoices that come in through email and mail
• Maintain and order supplies for Neopost Postage Machine, download rate changes as they occur
• Download rate changes on the FEDEX ship Manager program as they occur
• Monitor and order Office Supplies (Staples), Office Stationery, Photocopy paper, Toner/paper (engineering plotter), and File Bank Boxes.
• Meeting room bookings and lunch orders
• General office support and assist with special events
• Evacuation Marshal in case of an emergency
• Gather daily attendance lists from all work areas
• Present attendance lists to all Evacuation Coordinators for taking attendance for their designated areas.
• Update attendance charts monthly
• Primary for all travel bookings
• Monthly expense accruals
• Prepare reports for sales – Monthly won/lost projects
• Use protective personal equipment when required
• Report hazards and accidents
• Additional tasks as assigned

What you'll need to be successful:

Education and Qualifications
• Post-secondary education
• 1-3 years of experience in an administrative role or similar
• Proficient in MS Office, Word, Excel, PowerPoint, Outlook

Key Skills and Competencies
• Excellent communication and interpersonal skills
• Excellent time management skills
• Ability to work in a fast-paced environment and manage changing priorities
• Customer focused
• Self-starter, motivated and takes initiative

Working Conditions
• 8-hour workday
• Operation of desktop computer and peripherals
• Working in an office environment
• Extended periods of sitting
• Packaging of office equipment and supplies to be shipped

What your benefits will be:
• Health (including paramedical), Vision & Dental
• Life Insurance
• Short-Term & Long-Term Disability
• Company Matching RRSP
• Tuition Reimbursement
• Company Bonus

We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.

Accommodation for candidates with disabilities is available throughout the recruitment process upon request.

PERI is an Equal Opportunity Employer

Apply online

peri.com/career

PERI Group

Formwork Scaffolding Engineering

Recruiting Team