Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
High school diploma and at least 5 years of job-related experience or equivalent
Requires advanced capability operating application software including word-processing and spreadsheet programs
The position requires the ability to pass and maintain a US Government Top Secret Security Clearance
Note: US citizenship is required to obtain a US Government Top Secret Security Clearance
Possess a valid state issued driver’s license
Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines
Responsibilities
Performs standard and advanced secretarial duties requiring considerable experience, skill and knowledge of organization policies and practices
Typically provides secretarial support to individuals responsible for managing operations or programs
Manages the administrative and secretarial day-to-day activities including, but not limited to, providing required support to department members, ordering supplies and materials, coordinating any service or maintenance requirements, and handling office issues as required
Prepares, proofreads and distributes letters, reports, briefings, proposals and other correspondence
Also, prepares special or on-time reports, summaries, analyses, or replies to inquiries under general direction
Prepares and maintains work processing, spreadsheets, data bases, and/or other software files and information
Answers, screens, and directs incoming telephone calls
Responds to routine and non-routine inquiries as appropriate
Schedules appointments, makes travel plans, arranges meetings, and prepares required materials
May attend meetings and record and report on proceedings
Organizes and maintains departmental files
Opens, reviews and distributes incoming mail
Prepares and ships outgoing mail
May distribute, tabulate and enter time sheets and staff expense reports
Perform all other position related duties as assigned or requested
Job description
Performs standard and advanced secretarial duties requiring considerable experience, skill and knowledge of organization policies and practices. Typically provides secretarial support to individuals responsible for managing operations or programs.

Essential Responsibilities:
• Manages the administrative and secretarial day-to-day activities including, but not limited to, providing required support to department members, ordering supplies and materials, coordinating any service or maintenance requirements, and handling office issues as required.
• Prepares, proofreads and distributes letters, reports, briefings, proposals and other correspondence. Also, prepares special or on-time reports, summaries, analyses, or replies to inquiries under general direction.
• Prepares and maintains work processing, spreadsheets, data bases, and/or other software files and information.
• Answers, screens, and directs incoming telephone calls. Responds to routine and non-routine inquiries as appropriate.
• Schedules appointments, makes travel plans, arranges meetings, and prepares required materials. May attend meetings and record and report on proceedings.
• Organizes and maintains departmental files. Opens, reviews and distributes incoming mail. Prepares and ships outgoing mail.
• May distribute, tabulate and enter time sheets and staff expense reports.
• Perform all other position related duties as assigned or requested.

Minimum Position Knowledge, Skills, and Abilities Required:

High school diploma and at least 5 years of job-related experience or equivalent.

Requires advanced capability operating application software including word-processing and spreadsheet programs.

The position requires the ability to pass and maintain a US Government Top Secret Security Clearance. Note: US citizenship is required to obtain a US Government Top Secret Security Clearance.

Possess a valid state issued driver’s license.

Work Environment, Physical Demands, and Mental Demands:

Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, ****** orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans