Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
High School education or equivalent with 2 - 3 years of administrative support experience
Valid Driver’s License
Proficient with MS Office, with specific knowledge of Word and Excel
Professional office etiquette and strong customer service for our internal and external customers
Characteristics of a successful Volkert team member:
Be a brand ambassador for the company who engages in diversity and inclusion
Be self-motivated to meet individual goals and maintain accountability in a team environment
Exercise initiative and independent judgement in the solution of work problems
Be able to communicate effectively- verbal and written
Be able to multi-task in a team environment
Benefits
Volkert Perks
Competitive compensation
Flexibility and a positive work/life balance
Challenging and innovative projects
Employee referral program
Professional development
Employee Stock Ownership Plan (ESOP)
401(k) retirement savings plan + employer matching
Paid Time Off (PTO) and holidays
Medical, Dental, & Vision
Employer-Paid Life/AD&D insurance
Employer-Paid short-term disability and long-term disability
Wellness incentives
Additional voluntary benefits
Responsibilities
Provides administrative support such as answering phones, maintaining office supplies, scheduling and organizing activities such as meetings, travel, conferences, and training activities
Prepares and types correspondence, memos, reports and supporting documents; files; orders supplies and equipment
Proofreads copy for spelling, grammar, and layout, making appropriate changes
Responsible for accuracy and clarity of final copy
Prepare outgoing mail and sorts incoming mail
Provides support by scanning, filing, and copying
Performs data entry into project specific databases
Assists with marketing proposal preparations
Ensures company vehicles have up-to-date registrations
Schedules company vehicle maintenance
Assumes other duties as directed by immediate supervisor
Works cooperatively with the team to achieve objectives
Develops and maintains constructive and cooperative working relationships with all employees and clients
Job description
Are we the road to your future?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1+25, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

We are currently searching for an experienced Administrative Assistant to support our West Gulf Region located in New Orleans, LA.

What You’ll Be Doing
• Provides administrative support such as answering phones, maintaining office supplies, scheduling and organizing activities such as meetings, travel, conferences, and training activities
• Prepares and types correspondence, memos, reports and supporting documents; files; orders supplies and equipment. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Prepare outgoing mail and sorts incoming mail
• Provides support by scanning, filing, and copying
• Performs data entry into project specific databases
• Assists with marketing proposal preparations
• Ensures company vehicles have up-to-date registrations
• Schedules company vehicle maintenance
• Assumes other duties as directed by immediate supervisor
• Works cooperatively with the team to achieve objectives
• Develops and maintains constructive and cooperative working relationships with all employees and clients

What You Need To Have
• High School education or equivalent with 2 - 3 years of administrative support experience
• Valid Driver’s License
• Proficient with MS Office, with specific knowledge of Word and Excel
• Professional office etiquette and strong customer service for our internal and external customers
• Characteristics of a successful Volkert team member:
• Be a brand ambassador for the company who engages in diversity and inclusion
• Be self-motivated to meet individual goals and maintain accountability in a team environment
• Exercise initiative and independent judgement in the solution of work problems
• Be able to communicate effectively- verbal and written
• Be able to multi-task in a team environment

Volkert Perks
• Competitive compensation
• Flexibility and a positive work/life balance
• Challenging and innovative projects
• Employee referral program
• Professional development
• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Medical, Dental, & Vision
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .”

– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

Louisiana