Administrative Assistant III

Job highlights
Identified by Google from the original job post
Qualifications
Education/Experience : High School Diploma or GED and 3-5 years of administrative assistant experience a must
Technical : Advanced proficiency with Microsoft Office applications & internet; Working knowledge of Concur & expense tracking
Ability to use Lync
Ability to learn CMMS, CAD & Hansen (may vary)
Advanced math skills including debits & credits
Working knowledge of post office protocol, bulk mail processing, work order systems & handling
Working knowledge of Workday and Vehicle GPS System
Communication : Communicates clearly & professionally
Demonstrates flexibility in workflow/scheduling
Leadership & Initiative : Demonstrates a positive attitude
The employee must occasionally lift and move up to 20 lbs
Responsibilities
The Administrative Assistant III is responsible for providing administrative support duties of a moderate to highly skilled nature
Manages the workflow of a specific department or team
May act as the working supervisor for other clerical office staff members
Prepares correspondence, including letters, memos, e-mail for internal teams and external clients requiring some understanding of technical matters based on knowledge, verbal direction or research
Answers and directs phone calls and, as appropriate, handles according to subject matter knowledge
Assists and directs all guests, clients and customers for meetings, appointments and service
Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies
May also perform support tasks related to customer service, finance and human resources as needed
Schedules meetings, books conference rooms and assists in meeting support
Initiates action items from manager’s meeting notes and distributes accordingly
Provides travel and event coordination support
Assists manager with special projects as needed
Other duties as assigned (region specific)
Contributes to a positive internal & external customer experience
Maintains composure in challenging situations
Collaborates with others
Communicates detailed information
Problem Solving & Quality : Pays attention to detail
Identifies & solves complex issues
Escalates issues accordingly; Checks work for quality
Shares suggestions to improve quality & productivity
Identifies, solves complex issues
Managing for Results : Works independently with minimal supervision
Takes projects to completion
Follows all company policies & SOPs
Manages multiple tasks, projects & priorities
Takes accountability for own performance
Willing to take on additional assignments
Takes charge in absence of supervisor
The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities
Job description
Job Description

JOB FUNCTION/PURPOSE

The Administrative Assistant III is responsible for providing administrative support duties of a moderate to highly skilled nature. We are searching for a strong administrative individual.

Responsibilities
• Manages the workflow of a specific department or team.
• May act as the working supervisor for other clerical office staff members.
• Prepares correspondence, including letters, memos, e-mail for internal teams and external clients requiring some understanding of technical matters based on knowledge, verbal direction or research.
• Answers and directs phone calls and, as appropriate, handles according to subject matter knowledge
• Assists and directs all guests, clients and customers for meetings, appointments and service.
• Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.
• Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly. Provides travel and event coordination support.
• Assists manager with special projects as needed.
• Other duties as assigned (region specific).

Education/Experience : High School Diploma or GED and 3-5 years of administrative assistant experience a must.

Technical : Advanced proficiency with Microsoft Office applications & internet; Working knowledge of Concur & expense tracking. Ability to use Lync. Ability to learn CMMS, CAD & Hansen (may vary). Advanced math skills including debits & credits. Working knowledge of post office protocol, bulk mail processing, work order systems & handling. Working knowledge of Workday and Vehicle GPS System.

Communication : Communicates clearly & professionally. Contributes to a positive internal & external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback. Communicates detailed information.

Problem Solving & Quality : Pays attention to detail. Identifies & solves complex issues. Escalates issues accordingly; Checks work for quality. Shares suggestions to improve quality & productivity. Identifies, solves complex issues.

Managing for Results : Works independently with minimal supervision. Takes projects to completion. Follows all company policies & SOPs. Manages multiple tasks, projects & priorities. Demonstrates flexibility in workflow/scheduling.

Leadership & Initiative : Demonstrates a positive attitude. Acts in accordance with company vision, mission & values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for leadership & development. Trains others. Takes charge in absence of supervisor.

PHYSICAL DEMANDS

The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.

TRAVEL

Limited - as needed.

Requirements

Internal employees, please apply via Sharepoint: Click Here (https://forms.office.com/Pages/ResponsePage.aspx?id=ulEKN6BrH0C-S-h2glHJ1tPeH_hqqyZEj16AqZpE8ApUNUFZNUlBN1M1S1RLVDVCVTRMTUNWUzFLWS4u)

Contact the recruiter above if you need assistance.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, ****** orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.