Administrative Assistant IV CO|WA Works From Home

Job highlights
Identified by Google from the original job post
Qualifications
The ideal candidate will possess a strong background in administrative tasks, exceptional communication skills, and the ability to handle sensitive information with the utmost confidentiality
Must meet eligibility requirements for access to classified information (applicants selected will be subject to a government security investigation.)
Minimum 5 years administrative experience, preferably in a senior executive level support role
Maintain complete confidentiality, a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor
Discretion and integrity in handling confidential information
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time-management skills with the ability to multitask and prioritize effectively
Excellent verbal and written communication skills
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation
Benefits
The starting salary for this role differs based on the employee's primary work location
Employees typically do not start at the top of the range, though compensation depends on each individual's qualifications
Location Based Pay Ranges
We offer competitive pay that varies based on individual experience, qualifications and other relevant factors
Responsibilities
We’re invested in providing the flexibility you need to thrive and deliver lasting impact
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our dynamic team
Acting by self-initiative, this position will perform administrative support for a senior executive(s) in a fast-paced, demanding, senior executive office
Prepare agenda, presentations, and correspondence for leadership meetings
Create presentations, document meetings, and manage written artifacts of the business
Accurately and professionally handles multiple simultaneous high priority issues
Organizes and maintains calendars – arranging, coordinating and prioritizing scheduling and logistics
Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work
Tasks and assignments require working with a high degree of confidential information using good judgment in decision-making
Responsible for complex and detailed travel arrangements (including international travel) for executive and other team members including but not limited to hotel accommodation, airline reservations, ground transportation, on-site and off-site meeting venues, and any other travel needs. 
Security and Compliance
Ensure compliance with all security protocols and confidentiality requirements
Assist in the preparation and submission of security clearance documentation
Manage and safeguard classified and sensitive information
Coordinate with security personnel to facilitate access to secure areas and information
Assist in the planning and execution of projects, including tracking deadlines, milestones, and deliverables
Coordinate with internal and external stakeholders to ensure project requirements are met
Organize and coordinate logistics for meetings, conferences, and special events
Arrange travel itineraries, accommodations, and transportation for team members and guests
Manage event budgets and expenses, ensuring cost-efficiency and adherence to financial guidelines
Job description
About Lumen

Lumen connects the world. We are igniting business growth by connecting people, data and applications – quickly, securely, and effortlessly. Together, we are building a culture and company from the people up – committed to teamwork, trust and transparency. People power progress. We’re invested in providing the flexibility you need to thrive and deliver lasting impact. Apply now to continue digitally connecting the world and shaping the future.
The Role

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our dynamic team. The ideal candidate will possess a strong background in administrative tasks, exceptional communication skills, and the ability to handle sensitive information with the utmost confidentiality. An active security clearance is strongly preferred due to the nature of the work.

Location : This position is open to those that reside in PST with a strong preference for the greater Seattle/Bellevue area and EST time zones with a willingness to work PST hours.

The Main Responsibilities
• Acting by self-initiative, this position will perform administrative support for a senior executive(s) in a fast-paced, demanding, senior executive office.
• Prepare agenda, presentations, and correspondence for leadership meetings.
• Create presentations, document meetings, and manage written artifacts of the business
• Accurately and professionally handles multiple simultaneous high priority issues.
• Organizes and maintains calendars – arranging, coordinating and prioritizing scheduling and logistics.
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
• Tasks and assignments require working with a high degree of confidential information using good judgment in decision-making.
• Responsible for complex and detailed travel arrangements (including international travel) for executive and other team members including but not limited to hotel accommodation, airline reservations, ground transportation, on-site and off-site meeting venues, and any other travel needs. 
• Security and Compliance
• Ensure compliance with all security protocols and confidentiality requirements.
• Assist in the preparation and submission of security clearance documentation.
• Manage and safeguard classified and sensitive information.
• Coordinate with security personnel to facilitate access to secure areas and information.
• Assist in the planning and execution of projects, including tracking deadlines, milestones, and deliverables.
• Coordinate with internal and external stakeholders to ensure project requirements are met.
• Organize and coordinate logistics for meetings, conferences, and special events.
• Arrange travel itineraries, accommodations, and transportation for team members and guests.
• Manage event budgets and expenses, ensuring cost-efficiency and adherence to financial guidelines.

What We Look For in a Candidate
• Active security clearance is strongly preferred.
• Must meet eligibility requirements for access to classified information (applicants selected will be subject to a government security investigation.)
• Minimum 5 years administrative experience, preferably in a senior executive level support role.
• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Maintain complete confidentiality, a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor.
• Discretion and integrity in handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.

Legal Statements

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Compensation

The starting salary for this role differs based on the employee's primary work location. Employees typically do not start at the top of the range, though compensation depends on each individual's qualifications.

Location Based Pay Ranges
$53,625 - $8+,375 in these states: VA WA

As with the pay range variety that's based on the region of a country, specific offers are determined by various factors such as experience, education, skills, certifications and other business needs.

Requisition #: 335704

Background Screening

If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page. Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Equal Employment Opportunities

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, ****** orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Disclaimer

The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
Salary Range
Salary Min :

53625

Salary Max :

8+375

This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job's location. We offer competitive pay that varies based on individual experience, qualifications and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss with us as you move through the selection process.

Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.

Application Deadline
11/2+/2024