Administrative Assistant |mat leave|

Administrative assistant/Receptionist – Mat Leave

The Receptionist/Administrative Assistant is responsible for supporting the staff in our Clients, Calgary office. They demonstrate excellent customer service when greeting clients within the office and over the phone. The successful candidate is responsible for ensuring that the office is organized, items are purchased as needed, and the office equipment is maintained. The ideal candidate will be comfortable managing a variety of tasks and be able to communicate well with Managers, Principals, and staff in our other offices. This could lead to a permanent position with the company in the future.

Main Duties and Responsibilities:
• Handle all telephone and in-person inquiries with professionalism
• Review project reports for grammar and formatting and send to clients
• Manage CEO’s calendar and to-do’s
• Coordinate staff, manager, and admin meetings; take and distribute minutes
• Researching RFP opportunities
• Book training courses and travel arrangements for staff
• Manage the office environment; ensuring items are organized and maintained
• Order supplies and office items
• Send and receive courier shipments and mail
• Other administrative tasks as required

Qualifications and Capabilities:
• Professional communication and interpersonal skills
• Excellent working knowledge of Microsoft Word, Excel, and PowerPoint
• Outstanding ability for organization
• Ability to manage time and prioritize tasks
• Eager to learn and to take on new challenges
• Strong problem-solving skills
• Accountable, responsible and proactive
• Previous administrative experience in an office environment

The work schedule is Monday-Friday from 8:00am-4:30pm.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications
• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Compensation

The salary range is $45,000 - $55,000/year.

We thank all applicants for applying. Only those the company is considering will be contacted.