Administrative Assistant | RMI LLP

Job Description

At RMI LLP we strive to provide companies and individuals with professional services with a personal touch to empower success by finding solutions to problems that matter. Our team of highly dedicated individuals takes pride in providing optimum customer service to our clients. Our team possesses our core values of honesty, and positivity, being part of a team environment, setting realistic professional goals, and achieving them.

We are currently expanding our team and are looking for an experienced Administrative Assistant.

Responsibilities and Expectations:

Reviewing, sorting, drafting, proofing, and finalizing client deliverables, including e-filing tax returns and slips.

Managing multiple partner calendars, organizing appointments, and confirming schedules.

Answering phones, greeting clients, and providing assistance at reception.

Collate, print & file necessary tax returns and packages as necessary.

Composing business letters, photocopying, scanning, and filing documents as needed.

Develop a thorough understanding of internal programs, processes and ensure the office is organized.

Be able to create various invoices by using QuickBooks and Ignition

Create new incorporations and ensure annual follow-up of those incorporations.

Collecting payments as necessary

Contribute to the development of new ideas and approaches to improve work processes.

Work collaboratively with other team members and leadership.

Maintain flexibility to work overtime, as necessary (mainly during the tax season).

Education, Qualifications and Attributes:

Completion of related post-secondary education in administration is an asset.

Understanding and experience with QuickBooks is an asset.

1-2 years of related administrative experience in a corporate/professional environment is required.

Strong computer literacy, including Microsoft Office Suite and Outlook proficiency.

Experience handling multiple phone lines and transferring calls with ease.

Previous experience with Caseware, Caseview, and Taxcycle is considered an asset.

Excellent communication skills, both written and verbal.

Outstanding organizational and time management abilities.

The ability to work in a diverse team environment.

Strong multitasking skills.

The ability to work under pressure and meet key deadlines.

Independent and self-starting but knows when to ask important questions or receive clarity.

The ability to handle multiple priorities at a time.

Outgoing and interested in working in a friendly team environment.

A collaborative team player with a positive attitude.

Schedule: Full-time, Permanent

Pay: From $40,000.00 per year, contingent on experience

Benefits:

Company events

Dental care

Extended health care

On-site parking

Paid time off

Relocation assistance

Vision care

Skills Required