Administrative Assistant, TMT

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.


The Opportunity

Our industry leading Technology, Media and Telecommunications (TMT) practice group have a rare opportunity for a full-time Administrative Assistant working Monday – Friday, +:00 am – 5:15 pm.

The role:

As an Administrative Assistant, you will work closely with the Legal Assistants to provide exceptional administrative support to legal and business services staff within the firm.

This role will suit someone who is looking to commence their professional services career within a global top-tier environment.

Your day will involve:

Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work
Assisting the support team with matter management, time recording and monthly invoicing
Supporting the team in business development activities, including assistance with organising and managing client and team events Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer
Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties
Skills & experience:

To be successful in this role, you will have:

Previous customer service or administrative experience
Impeccable attention to detail
Sound knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint)
A can-do-attitude and passion for working collaboratively
Strong time management and organisational skills with proven ability to prioritise your time across several busy tasks
Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
Applications:

Kindly upload a copy of your resume to this advertisement. We are not currently considering university students for this role.

What you can expect from us:

We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you

Team

Corporate
Working Pattern

Full time
Location

Melbourne
Contract type

Permanent Contract
Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.