Executive Assistant

Job description
At RSM we are committed to helping you develop your career and encourage existing employees to apply for internal vacancies. Please speak with your line manager and notify them of your intention.

Overall job purpose

This is an exciting opportunity to join the Bromley office at a time where the office is continuing to grow. You will provide proactive, dynamic, close business support to the Bromley senior leaders and their respective teams, ensuring an effective and efficient service is provided at all times.

About the company and department

RSM is a leading provider of accountancy and consulting services, inclusive of tax, audit and payroll, to middle market leaders globally. With around 3,650 partners and staff in the UK and access to 51,000 people in over 120 countries across the RSM network, we can meet our clients’ needs wherever in the world they operate and offer our staff brilliant and fulfilling careers. Indeed, we were recently "2 star" accredited by Best Companies, achieving the rating of "outstanding organisation to work for". We also placed second in the "Best Accountancy Firms" category and have been named the UK's 6th "Best Big Company".

Our vision is for RSM to be known as a great place to work. We strive to have a credible reputation for supporting and inspiring our people to succeed, achieving this through quality training and development, inspiring leadership, a drive for excellence in all we do, a focus on wellbeing and an authentic culture that is founded on the principle of authentic inclusion.

Responsibilities
• Support to Partners and teams.
• Support to EA / Office Manager.
• Liaise and work with other EAs within RSM network.
• Diary and meeting management.
• Prepare presentations, letters, reports and proposal documents.
• Client Relationship Management system (CRM) – data input, ensure database is accurate, provide reports as requested.
• Business development research on behalf of Partners.
• Bid management, supporting the proposal process, production of proposal documents.
• Event and conference organisation including managing budget and logistics, work with regional BD team.
• Travel arrangements for partners and staff.
• Screening incoming calls, assisting with general enquiries.
• Meeting and greeting clients.
• Incoming and outgoing client record management, ensuring returned in a timely manner.
• Time and expense management – monthly billing, online client card payments on request, supplier payment queries, collate and process expenses for partners ensuring compliance with RSM policy.
• Manage incoming and outgoing mail for the office.
• Manage meeting room reservations - ensuring room set up, provide refreshments and catering as requested.
• Organise couriers and taxis for clients and staff.
• Order stationery and general supplies for the office.
• Archiving, retrieval and process, provide detailed search reports as requested.
• Provide cover holiday cover for administration support colleagues as appropriate.
• Carry out any other duties that are within the scope, spirit and purpose of the job, as requested by line.

Personal and professional qualities
• Experience of providing support to senior management.
• Excellent communications skills, both verbal and written, attention to detail.
• Strong team working ability with a positive, enthusiastic attitude.
• Intermediate MS Office skills, including experience of CRM.
• Ability to be discreet and confidential.
• Enthusiasm for client service and delivery.
• Ability to work on own initiative, proactively seeking opportunities and propose solutions.
• Ability to manage multiple tasks simultaneously, meet deadlines and maintain a high quality of work.
• HNC Business & Administration or similar.

Do you already know your future colleagues? RSM operates an employee referral scheme where we will pay if your referral gets hired, forward this role to your connection to start the process.
For full details of the RSM Employee Referral policy please view the recruitment pages on the intranet.