Executive Assistant

Job highlights
Identified by Google from the original job post
Qualifications
The ideal candidate will be a proactive problem-solver with exceptional communication skills and a strong ability to multitask and prioritize effectively
This role requires a blend of administrative expertise, personal assistance, and project management capabilities
Proven experience as an Executive Assistant or Personal Assistant, supporting high-level individuals
Excellent organizational and time management skills with the ability to prioritize tasks effectively
Strong written and verbal communication skills
Proficiency with technology, including calendar management software, email platforms, and online research tools
Discretion and confidentiality in handling sensitive information
Proactive and resourceful approach to problem-solving
Ability to work independently and as part of a team
Valid driver's license and reliable transportation
Experience in the agriculture industry
Familiarity with social media marketing
Knowledge of video production or photography
Responsibilities
Schedule Management: Expertly manage calendars (personal, business, and farm-related), schedule appointments, and coordinate meetings (virtual, phone, and in-person), including field days, events, and interviews
Travel Coordination: Arrange domestic travel logistics for personal trips, farm tours for video production, and appearances at farm shows
Financial Administration: Direct mail sorting, bill payment, invoice generation, and basic bookkeeping tasks
Ensure timely payments to contractors and employees
Communication Management: Manage email correspondence, screen calls, and respond to inquiries professionally
Project Management: Assist with filming projects, including logistics and coordination
Research and Reporting: Conduct research on various topics as needed and compile reports
Gather and send analytics to relevant parties
Team Coordination: Facilitate communication and ensure alignment between team members
Errands and Personal Tasks: Handle personal errands such as grocery pickup, dry cleaning, and package returns
Job description
We are seeking a highly organized and adaptable Executive Assistant / Personal Assistant to provide comprehensive support to a busy entrepreneur and farming professional. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a strong ability to multitask and prioritize effectively. This role requires a blend of administrative expertise, personal assistance, and project management capabilities.

Responsibilities:

Administrative and Business Support:
• Schedule Management: Expertly manage calendars (personal, business, and farm-related), schedule appointments, and coordinate meetings (virtual, phone, and in-person), including field days, events, and interviews.
• Travel Coordination: Arrange domestic travel logistics for personal trips, farm tours for video production, and appearances at farm shows.
• Financial Administration: Direct mail sorting, bill payment, invoice generation, and basic bookkeeping tasks. Ensure timely payments to contractors and employees.
• Communication Management: Manage email correspondence, screen calls, and respond to inquiries professionally.
• Project Management: Assist with filming projects, including logistics and coordination.
• Research and Reporting: Conduct research on various topics as needed and compile reports. Gather and send analytics to relevant parties.
• Team Coordination: Facilitate communication and ensure alignment between team members.

Personal Assistance:
• Errands and Personal Tasks: Handle personal errands such as grocery pickup, dry cleaning, and package returns.

Qualifications:
• Proven experience as an Executive Assistant or Personal Assistant, supporting high-level individuals.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency with technology, including calendar management software, email platforms, and online research tools.
• Discretion and confidentiality in handling sensitive information.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• Valid driver's license and reliable transportation.

Bonus Points:
• Experience in the agriculture industry.
• Familiarity with social media marketing.
• Knowledge of video production or photography.