Office Administrator

Who is a Total Fencing Solutions Office Administrator?

The Office Administrator at Total Fencing Solutions is a key player in ensuring efficient operation within our Calgary office. This role demands a proactive, organized individual who thrives in a dynamic environment and is ready to support various operational and administrative tasks. As part of the TFS team, you will contribute to our mission of delivering top-quality fencing solutions with exceptional customer service.

Specific Responsibilities:
• Warmly greet staff and visitors at reception, providing a friendly and welcoming environment.
• Provide efficient administrative and clerical support across various departments.
• Manage daily documentation, maintain and organize files, and handle general clerical duties including photocopying, mailing, and managing couriers.
• Oversee the administration of office and safety supplies, ensuring that inventory is stocked and office equipment is maintained.
• Maintain the cleanliness and organization of common areas, including the kitchen and boardrooms.
• Assist in the planning, setup, and cleanup of company events.
• Proactively learn and adapt to new responsibilities as required by the team’s needs.

Job Specifications:
• Education: PreferredTechnical degree or Diploma in an administrative or accounting discipline preferred.
• Experience: Preferred Minimum of 2 years in an office-related role, with a preference for candidates who have experience in the construction industry.
• Knowledge, Skills, and Abilities:
• Strong ability to learn new skills and processes quickly.
• General understanding of Calgary and surrounding area geography to assist in logistical planning and client interactions.
• Proficiency in MS Office products, including PowerPoint, Word, and Excel.
• Excellent organizational skills, attention to detail, and discretion with confidential information.
• Effective communication skills to manage interactions with employees, visitors, and customers sensitively and professionally.
• Ability to work independently and solve problems in a fast-paced environment.

Fraud Warning: Total Fencing Solutions upholds a transparent hiring process. We never request banking information or payments as part of recruitment.

Job Type: Full-time

Pay: $16.25-$20.25 per hour

Expected hours: 40 per week

Flexible language requirement:
• French not required

Schedule:
• 8 hour shift
• Monday to Friday

Experience:
• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:
• English (required)

Work Location: In person

Application deadline: 2024-08-23
Expected start date: 2024-08-26