Office Assistant

One post (UR)
• Pay Scale: Pay Level -1 (Initial Basic Pay Rs. 18,000/-)
• Upper Age Limit: 30 Years as on closing of the date of advertisement
• Age relaxation is permissible as per the following details:

S.No

Category

Maximum age

1

Female

35 Years

2

Widow Female

40 Years

3

Differently Abled Person

40 Years

4

Ex-Servicemen

Actual service rendered in armed services plus 3 years

NC-OBC Category:
• Pay Scale: Level -1 (Initial Basic Pay Rs. 18,000/-)
• Upper Age Limit: 33 Years as on closing of the date of advertisement
• Age relaxation is permissible as per the following details:

S.No

Category

Maximum age

1

Female

38 Years

2

Widow Female

43 Years

3

Differently Abled Person

43 Years

4

Ex-Servicemen

Actual service rendered in armed services plus 3 years

Qualification and Experience:

Bachelor’s Degree with minimum 55% marks with knowledge of computer typing and knowledge of computer applications with minimum one (01) year of relevant experience in reputed organization.

Duties & Responsibilities including, but not limited to the following:

Stores & Procurement
• Stores & procurement department undertakes activities relating to procurement, stores, asset. management as per GOI Rules.
• Inventory Management
• Vendor Management
• Purchase Order, Stock Management
• Annual Stock verification

Housekeeping & Security

The housekeeping & security department deals with activities ensuring the overall cleanliness of the premises, hostels, rooms, offices, washrooms, labs etc. and monitoring all the security related issues.

Transport & booking

Activities involve travel, ticketing, booking & hotel accommodation and transportation, contracts with local transport vendors, monitoring & control of vehicles & drivers.

Faculty Support Unit

Providing support to Faculty members relating to their bills processing, travel, LTC, any other assistance required from time to time.

Student Affairs

Activities involve handling student related queries, ensuring maintenance of discipline & decorum in the hostels, resolving the issues concerning their comfort as per the Institute norms. Prompt response to any complaint and bringing it to the notice of the concerned authorities. Maintenance of records, up to date.

Personnel Management

Activities involving recruitment & selection of teaching and non-teaching employees, issuing Appointment letters, managing personal files and data.

Note:

These Duties & Responsibilities are general guideline and may vary depending on the specific needs and requirements of the organization. Employees may be assigned additional tasks or responsibilities as needed.

General Terms and Conditions:
• The candidate must be a citizen of India.
• Interested candidates may apply through ONLINE MODE ONLY through the link given at the institute’s website under Career section. Candidates are required not to send the hardcopy of the application; however, it is advised to retain a copy of the filled application form for further reference.
• The link to apply for the advertised positions shall be active from 6th September to 6th October 2024.
• If the candidate wishes to apply for more than one post, they should apply separately for each post.
• Application fee of Rs.500/- for UR & OBC is required to be paid using the payment gateway link as provided. Women/PwD/ESM candidates are exempted from the Application fee.
• Candidates working in the Government/Semi-Government/Public Sector Undertakings/Autonomous Bodies should ******** their employer in writing before applying for the posts advertised. Such candidates would have to upload NO OBJECTION CERTIFICATE from their current employer at the time of submission of online application.
• IIM Udaipur reserves the right to reject/accept any candidature or cancel the process of recruitment without assigning any reason.
• Mere fulfilling the minimum qualifications and experience will not confer any right to the candidates for his/her selection.
• The selected candidates shall be kept on Probation for a period of two years, which can be extended based on their performance.
• The upper age limits prescribed for direct recruitment will not apply in the case of the IIMU’s permanent employees. This age relaxation will be available only to those employees of the IIMU who have rendered at least one year of service after confirmation.
• Cutoff date for determining the age is kept as closing date of the advertisement.
• All certificates, degrees, and other documents for educational qualification, professional and technical qualification, work experience and age proof, relevant eligibility proof to avail age relaxation should be produced in original at the time of joining, if called for the same. Failure to produce these original documents may result in disqualification.
• Appointments will be governed by the relevant service rules and regulations of the Institute as amended from time to time.
• No correspondence/queries will be entertained from candidates regarding communication delays, conduct and result of test and reasons for not being called for test.
• In case of any dispute/ambiguity that may occur in the process of selection, the decision of the Institute shall be final and binding.
• No TA/DA shall be given for attending the selection process.
• Applications received after the stipulated last date or incomplete in any respect will not be entertained and no further correspondence will be made in this regard.
• Canvassing in any form and /or bringing any influence, political or otherwise, will be treated as a disqualification for the post applied for and such application/s shall summarily be rejected.
• Only short-listed candidates will be contacted.
• Shortlisted / selected candidates will be informed through the email regarding their shortlisting.
• The appointment of the selected candidates is subject to being found medically fit as per the requirements of the Institute.
• For any query related to submission of online application you may send email to staff.recruitment@iimu.ac.in. However, queries related to interpretation of rules will not be entertained.
• The Institutes reserves the right to rectify any discrepancy of the Advertisement, if found later. In case of any inadvertent mistake in the process of selection which may be detected at any stage even after the issue of letter of appointment, the Institute reserves the right to modify/withdraw/cancel / post-pone any communication made to the candidate.
• All appointments shall be done after obtaining the approval of the Competent Authority based on the recommendations made by the Selection Committee.
• Applicant shall be responsible for the correctness of the information provided in the application. If it is found later that any information given in the application is incorrect / false, the candidate / appointment shall be cancelled / terminated.
• The prescribed qualifications / experience indicated are bare minimum and mere possession of same will not entitle the candidate to be called for the selection process. Where the number of applications received in response to an advertisement is large, it may not be convenient or possible to call all the candidates. The Institute may thus restrict the number of candidates to be called for written examination / skill test to a reasonable limit at its discretion.
• No correspondence will be entertained in relation to this advertisement, please visit institute’s website i.e., www.iimu.ac.in for day-to-day updates, if any.
• The Syllabus for the exam/skill test will be uploaded on the IIMU website.
• The Weightage of Marks and Minimum Qualifying Marks for final merit list are as follows:

S.No

Modes of Examination

Weightage of Marks

Minimum Qualifying Marks

Selection pattern for Level-1, L-2 & L-6

Part 1

Proficiency Test

+0%

30%

Part 2

Writing skills & Computer Skills Test

10%

30%

Selection pattern for Level-10

Stage 1

Proficiency Test

75%

40%

Stage 2

Personal Interview

25%

40%
• Part 1 and 2 are mandatory for all the candidates applied for the post of Level-1, L-2, L-6.
• The Candidates who applied for the position of Level-10 and meet the minimum qualifying marks in stage 1 will be called for stage 2 personal interview later.
• Final Selection will be based on OOM (Order of Merit) from the eligible candidates.
• For all positions, knowledge of computer applications is essential.
• The Institute reserves the right to fill or not to fill any of or all the posts.
• The Applicant must ensure whether he/she fulfills all the eligibility conditions for the post applied.
• The Competent Authority of the institute also reserves the right to accept or reject or cancel in partial or full any post/s at his discretion at any stage without assigning any reason thereof.
• Any resultant dispute arising out of this advertisement shall be subject to the sole jurisdiction of the Courts situated at Udaipur only.
• No vigilance or disciplinary case should have been contemplated, initiated, pending, or taken against the candidate as on the date of submitting the applications. Such candidates would be ineligible and hence should not apply. If such a development arises after the candidate submits the application, the Institute must be promptly notified.
• The candidates should not have faced any action by any law enforcement agency and should not have been convicted by any Court of Law, either in India or abroad.The last date to submit the online application is 6th October 2024, at 11:5+ PM.

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