Production Administrative Assistant

Qualifications
Proven experience as an administrative assistant, receptionist, or similar role
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent communication and interpersonal skills
Strong organizational abilities with attention to detail
Ability to handle multiple tasks and prioritize effectively
High school diploma or equivalent
Benefits
Pay Rate: $18.00 - $20.00/hr
Pay Grade: HNX12
Responsibilities
1st Shift - Monday through Friday
The Administrative Assistant is the first point of contact for visitors, clients, and employees at our textiles factory
This role is responsible for providing exceptional front-desk service by answering incoming calls, greeting and directing guests, and maintaining a professional and welcoming reception area
Additionally, the Administrative Assistant supports daily administrative operations to ensure efficiency and organization within the factory
Serve as the primary point of contact for all visitors, ensuring they are greeted warmly and directed appropriately
Answer and route incoming calls promptly and professionally
Maintain a clean, organized, and welcoming reception area
Manage visitor sign-in/out process and issue visitor badges as necessary
Perform general administrative duties, including data entry, filing, and managing correspondence
Assist with scheduling meetings, preparing meeting rooms, and managing calendars as needed
Order and maintain office supplies and ensure office equipment is functional
Distribute internal communications and ensure bulletin boards are updated
Support various departments with clerical tasks, such as document preparation, report compilation, and recordkeeping
Ensure compliance with visitor protocols, including safety and confidentiality procedures
Job description
Overview

Are you someone who is passionate, motivated, and driven to make a difference? If so, MSA Safety is the perfect fit for your career.

At MSA, SAFETY is who we are AND it is what we do. We are a purpose-driven company committed to deploying innovation and technology to deliver on our Mission to help protect people and assets all around the world. We continue to be relentless in our pursuit of solving our customers greatest problems so they can go home safe each and every day.

Are you in? Read on for more details about this particular role.

Responsibilities

1st Shift - Monday through Friday

Pay Rate: $18.00 - $20.00/hr

Pay Grade: HNX12

# of Openings: 1

Temporary 6 months with possibility

Now Hiring at our Ada, Oklahoma manufacturing plant for an Administrative Assistant for our production office. The Administrative Assistant is the first point of contact for visitors, clients, and employees at our textiles factory. This role is responsible for providing exceptional front-desk service by answering incoming calls, greeting and directing guests, and maintaining a professional and welcoming reception area. Additionally, the Administrative Assistant supports daily administrative operations to ensure efficiency and organization within the factory.

Responsibilities:
• Serve as the primary point of contact for all visitors, ensuring they are greeted warmly and directed appropriately.
• Answer and route incoming calls promptly and professionally.
• Maintain a clean, organized, and welcoming reception area.
• Manage visitor sign-in/out process and issue visitor badges as necessary.
• Perform general administrative duties, including data entry, filing, and managing correspondence.
• Assist with scheduling meetings, preparing meeting rooms, and managing calendars as needed.
• Order and maintain office supplies and ensure office equipment is functional.
• Distribute internal communications and ensure bulletin boards are updated.
• Support various departments with clerical tasks, such as document preparation, report compilation, and recordkeeping.
• Ensure compliance with visitor protocols, including safety and confidentiality procedures.

Qualifications

Requirements:
• Proven experience as an administrative assistant, receptionist, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Strong organizational abilities with attention to detail.
• Ability to handle multiple tasks and prioritize effectively.

Education Required:
• High school diploma or equivalent.

Education preferred:
• Associate degree in a related field or educational academic equivalent.
• Additional administrative training or certifications preferred.