Receptionist|Admin Assistant

Job description
Location: Malton

Part time: Between 10am and 3pm (Minimum 3 days a week)

Salary is dependent on experience and years qualified

Here at Ware & Kay we are committed to attracting talented individuals and we pride ourselves on providing a supportive and inclusive environment. Our staff are given the best opportunities to take ownership of their career and their professional development.

Over the last 200 years, we have established ourselves as a leading Yorkshire law firm, we are trusted by our community and our reputation precedes us.

Our Visions and Values are paramount to our clients and our staff. So, if you are committed, approachable and embody integrity in everything you do then we want to hear from you!

Benefits:
• Team Building - Corporate volunteering, regular staff wellbeing events including office treat days, colleague of the month, Christmas party.
• FREE Parking
• Health and Wellbeing- Eye tests contributions, Mental Health Champions.
• Ambassador scheme
• Legal services- subsidised legal costs within the firm available after 12 months of employment.
• Annual leave- Inclusive of the period between Christmas Eve and New Year’s Day.
• Long Service Award- Our colleagues receive long service awards of an extra week’s holiday for five completed years. This increases further cumulatively to 6 weeks paid leave after 20 years’ service.

The Ideal Candidate:

We are looking for a motivated and friendly individual to join our team as a receptionist/office administrator. In this role, you will be responsible for a variety of essential tasks, including greeting clients, managing phone inquiries, and performing general office duties. You will also assist with scheduling appointments, maintaining office supplies, and ensuring a welcoming atmosphere for both clients and staff.
• Answer incoming calls professionally to provide information and direct inquiries.
• Welcome all clients and visitors to create a friendly and professional atmosphere.
• Oversee room reservations and manage the central Reception calendar
• Maintain a clean and organised Reception area and interview rooms.
• Maintain accurate staff and visitor signing in/out sheets for records and security.
• Organise tradesmen visits for maintenance issues, such as plumbing or electrical work.
• Occasional general typing duties.
• Retrieve and distribute incoming faxes efficiently.
• Prepare outgoing mail for courier collection, monitor the letterbox for deliveries, and manage postal supplies, including stamps.
• Scan client documents for identification and route them to the appropriate personnel.
• Facilitate card payments both in person and over the phone.

Ware & Kay is a Disability Confident and Equal Opportunities employer. We want to give every candidate the chance to perform their best throughout the application and recruitment process and then ultimately in their role. If you require any adjustments, please do not hesitate to let us know.

Send your application to Elizabeth Carr, Recruiter: Elizabeth.carr@warekay.co.uk