Secretary 2 (Administrative Assistant)

About Us

The Road Safety Division at the Department of Public Works is responsible for the administration of drivers and vehicles in the province. We are responsible for the policies, legislation, and regulations that guide Road Safety in our province. We operate in a proactive regulatory environment. We maintain records regarding driver licensing, medical fitness, driver competency, and compliance, all working together to ensure a safe road network.

You are part of the team who directly impacts safety in your Province through driver education, evaluation, and testing. If you have a passion for delivering great service, a commitment to safety, the drive to make a difference, and the willingness to go the extra mile, then we want to hear from you.

About Our Opportunity

We operate in a fast pace environment with ever changing demands and strict deadlines, and we need your ability to multitask and deal with changing priorities to keep our team on track. You will monitor the human resources and financial reporting of the section including monitoring of budgets, invoicing, and purchasing goods and services in accordance with Procurement Procedures.

Primary Accountabilities

In this position, you provide a wide range of administrative support to the Registrar and the three (3) Deputy Registrars, as well as Registry staff; contributing to the overall effectiveness and efficiency of the Road Safety section. You provide excellent client service to both the public and staff. Daily, you will use your superb coordination skills to directly contribute to the overall success and organization of the Division; including re-routing mail, responding to telephone and written enquires, compiling information and statistics for the Registrar, arranging travel, as well as creating, proof reading and managing various correspondence.

You will oversee the administration of the unit and use your innovative abilities and expertise to streamline operations. Your diverse skill set will aide in the training, mentoring and monitoring of performance of other clerical support staff. Consistently you will exercise a high degree of confidentiality given the sensitivity of the information dealt with daily.

Qualifications and Experience

You have a one (1) year business course and a minimum of three (3) years of secretarial/administrative support experience.

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, Excel, PowerPoint, Outlook or equivalent. You must be proficient in the use of office equipment and technology (printers, laptops, laptop accessories, monitors etc.). Attention to detail and a high level of accuracy in your work is essential. You must use a great deal of judgment when handling telephone inquiries because of confidential matters. Ideally, you are able to multi-task and are a self-starter who is highly motivated and results-driven, with integrity and the ability to work with minimal supervision.

You must demonstrate the ability to work independently in a busy and challenging environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

A completed related bachelors degree
Four (4) years total related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other local Agencies and Institutions.