Administrative Assistant

Small Town Living, Big City Opportunities

Ascend LLP is a growth-oriented accounting, tax, and advisory firm with a national presence, proudly serving small and medium-sized businesses in communities across Canada. We are passionate about developing our people, creating opportunities that align with your career aspirations, and supporting you in reaching your full potential.

Come build your future with us!

ADMINISTRATIVE ASSISTANT, ACCOUNTING

We are seeking an Administrative Assistant, Accounting, to join our team in Airdrie, Alberta. In this essential role, you will be the welcoming face and first point of contact for our office, whether it’s greeting visitors, managing phone calls, or responding to online inquiries. Your role will be crucial in supporting the smooth day-to-day operations of our office and helping to create a positive, welcoming atmosphere for everyone who walks through our doors.

WHY THIS ROLE?

This opportunity is perfect for someone who:

Has a passion for partnering with business owners to help them achieve their growth and success goals.
Thrives in a forward-thinking environment that leverages technology and process improvement to deliver innovative solutions.
Values teamwork and understands that collaboration is the foundation of achieving common goals.
Seeks continuous growth, committed to ongoing professional development and learning.
Prioritizes flexibility, recognizing the importance of balancing personal and professional responsibilities to enhance overall well-being.
WHAT YOU WILL BE DOING

Administration

Printing files, assembling client packages, invoicing, scheduling appointments, sign-off from clients, scanning the signed documents
Order, receive and maintaining appropriate levels of office supplies
Receiving and recording incoming client payments
Coordination of out bound client packages via courier or registered mail
Coordinating inbound mails and checking the post box
Ensures filing systems are properly maintained both on-site and off-site storage
Assists with photocopying, scanning, faxing, filing for all office staff
Client Relations and communication regarding upcoming or past due filling requirements
Assist in project management tasks, such as coordinating project timelines, tracking progress, and facilitating communication among team members.
Bookkeeping

Prepare daily and weekly bank deposits and record receipts
Customer Service

Answering inbound inquires
Directing clients to the appropriate person
Problem solving for clients and ensuring their concerns are addressed in a timely manner
Making and scheduling appointments internally and externally
Other duties as assigned
WHAT YOU BRING

3 + years of previous administrative experience
Diploma, certificate, or degree in office administration would be an asset; equivalent combination of education and experience will be considered
Strong technical aptitude to learn new systems
Excellent organization and time management skills; strong attention to detail, verbal, and written communication skills
Proficiency in Microsoft Office 365 tools; specifically, Word, Excel (basic), Outlook and Teams