Administrative Assistant

Do you have effective office organizational skills? Pleasant personality with an eye for detail? Are you able to juggle numerous tasks in a busy environment and conduct business in a professional manner? Bring your skills to a role where you can really make a difference. Sunset Manor in Innisfail is now accepting applications for a full-time Administrative Assistant (bookkeeper).

Duties include but are not limited to:

· Performs clerical tasks, variety of confidential secretarial and bookkeeping tasks

· Maintains employee documentation and performance reports

· Receives, sorts, and distributes incoming mail

· Codes and sends supplier invoices to Accounting for payment

· Purchases office inventory, forms, books, and office supplies when requested.

· May backfill the Receptionist, greets families and clients, and answers the telephone and routine inquiries. Refers calls and takes detailed messages as required.

· Completes admission forms with resident’s families/responsible parties

· Assists managers in preparing new staff Hire Packages. Helps orientate new staff to facility procedures

· Makes workplace safety a priority.

· Coordinate timecard information for union staff and uploads payroll data to Head Office Payroll dept for processing.

· Coordinate benefit applications for staff with Head Office Payroll and Benefits Dept.

Qualifications:

· Must have excellent English written and oral communication skills

· Graduated from a recognized administrative or secretarial program an asset but experience is considered.

· You type more than 35 wpm and are proficient with Microsoft Office applications: Word, Excel, and Outlook an asset

· Must be able to secure a clean criminal record check

· Any accounting data entry or bookkeeping experience would be highly valued

If you are interested, please submit your resume in PDF format in strict confidence. Only those candidates shortlisted will be called for an interview. References will be required by the successful candidate. Please note, this job is based in office Monday to Friday, 8:30-4:30pm.

Job Types: Full-time, Permanent

Pay: From $22.50 per hour

Schedule:

8 hour shift
Monday to Friday
Experience:

Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)
Work Location: In person

Application deadline: 2025-05-0+