Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
Accounts Payable
Payroll coordination
Bookkeeping
Report generation and validation
Compliance with governmental and lender regulations
Team coordination and collaboration
Effective communication
Time management
Policy and procedure development
Problem-solving
Organizational skills
Benefits
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts
Responsibilities
The Executive Assistant is fundamentally responsible for handling all duties required for the efficient management of our main office
This position is full-time and offers a strong opportunity for growth, dependent upon the initiative of the selected candidate
Based in Bozeman, this role may require very infrequent travel to property locations outside Bozeman
General reception duties, including answering telephones and returning calls as appropriate
Maintain office filing and storage systems (mostly electronic)
Keep filing/document management system for electronic and paper documents organized and compliant with company and governmental agency file management requirements
Monitor and order office supplies
Process all incoming mail
Handle Accounts Payable
Coordinate payroll with outsourced accounting partner
Assist on-site property management staff in properly completing all aspects of bookkeeping related to property management
Generate and validate reports, liaising with outsourced accounting partner as necessary
Update company dashboards, portals, and related information systems
Collaborate closely with and support remote property management teams and asset management functions
Help keep the team on track for delivery against a wide variety of deadlines
Coordinate meetings, conference calls, and other interactions between team members located in various geographical locations
Continuously spearhead the development and refinement of policy and procedure within the company to reflect industry best practices
Arrange office configuration and setup for new employees and those who are traveling
Assist with property management functions, such as performing lease audits, preparing and mailing resident notification letters, coordinating delinquencies with collection agencies, and maintaining information in the property management system
Ensure compliance with all Southwest Montana Properties policy and procedure, applicable government regulations, and lender regulations across property types
Perform other tasks as assigned
Lease audits
Job description
Job Title: Administrative Assistant

Job Description

The Executive Assistant is fundamentally responsible for handling all duties required for the efficient management of our main office. This position is full-time and offers a strong opportunity for growth, dependent upon the initiative of the selected candidate. Based in Bozeman, this role may require very infrequent travel to property locations outside Bozeman.

Key Responsibilities:
• General reception duties, including answering telephones and returning calls as appropriate
• Maintain office filing and storage systems (mostly electronic)
• Keep filing/document management system for electronic and paper documents organized and compliant with company and governmental agency file management requirements
• Monitor and order office supplies
• Process all incoming mail
• Handle Accounts Payable
• Coordinate payroll with outsourced accounting partner
• Assist on-site property management staff in properly completing all aspects of bookkeeping related to property management
• Generate and validate reports, liaising with outsourced accounting partner as necessary
• Update company dashboards, portals, and related information systems
• Collaborate closely with and support remote property management teams and asset management functions
• Help keep the team on track for delivery against a wide variety of deadlines
• Coordinate meetings, conference calls, and other interactions between team members located in various geographical locations
• Continuously spearhead the development and refinement of policy and procedure within the company to reflect industry best practices
• Arrange office configuration and setup for new employees and those who are traveling
• Assist with property management functions, such as performing lease audits, preparing and mailing resident notification letters, coordinating delinquencies with collection agencies, and maintaining information in the property management system
• Ensure compliance with all Southwest Montana Properties policy and procedure, applicable government regulations, and lender regulations across property types
• Perform other tasks as assigned

Hard Skills
• Accounts Payable
• Payroll coordination
• Bookkeeping
• Report generation and validation
• Lease audits
• Compliance with governmental and lender regulations

Soft Skills
• Team coordination and collaboration
• Effective communication
• Time management
• Policy and procedure development
• Problem-solving
• Organizational skills

Job Type

This is a Contract-to-Hire position with a duration of 5 Month(s).

Work Site

This is a fully on-site position in Bozeman, Montana.

Work Environment

Working in an office

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1+83, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, ****** orientation, gender identity, genetic information or any characteristic protected by law.