Administrative Assistant II

Job highlights
Identified by Google from the original job post
Qualifications
Education: H.S. diploma or equivalent Information Technology, Business Administration, Statistics, Economics or closely related field
Experience (yrs.): 5 years
Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management
Excellent written and verbal communication skills
Working knowledge of word processing, spreadsheet, and database software packages
Working Conditions and Physical Effort
No or very limited physical effort required
Benefits
Please see Staff Compensation Structure for salary ranges
Responsibilities
Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities for a Dean or large unit, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks
Coordinates and facilitates meetings, program functions, and/or special events, as appropriate
Trains and oversees lower graded staff and/or students
May coordinate specified administrative activities and reporting across multiple organizational units within a department
Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit
Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation
Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives
Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources
Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding
Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments
Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required
Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required
Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal
Performs miscellaneous job-related duties as assigned
Work is normally performed in a typical interior/office work environment
No or very limited exposure to physical risk
Job description
Position Function

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities for a Dean or large unit, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

Salary Grade: 12

Please see Staff Compensation Structure for salary ranges.

Essential Duties And Responsibilities
• Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
• Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualifications

Education: H.S. diploma or equivalent Information Technology, Business Administration, Statistics, Economics or closely related field

Experience (yrs.): 5 years

Substitution Allowed

Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Knowledge, Skills, And Abilities

Excellent written and verbal communication skills.

Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort
• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.

Instructions For Applying

Link to apply: http://explore.msujobs.msstate.edu/

All applicants must apply online at www.msujobs.msstate.edu and attach a cover letter, resume, and the complete contact information for at least three professional references.

Restricted Clause

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, ****** orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.