Office Administrator - 2025 Election

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As an Office Administrator in the Elections Calgary office, you will be responsible for the administration of the office for the 2025 General Election. You will monitor reception, general inboxes, manage supplies and catering orders, and respond to public inquiries. As part of your duties, you will create work instructions and processes that election clerks will use to perform their daily work and you will provide administrative support to the leadership team. You will be comfortable working with new technology and assisting others. Primary duties include:
Reception duties, such as answering phones, admitting and greeting guests and monitoring inboxes.
Track and report on completed and outstanding work.
Assist Elections Calgary leaders and analysts in developing work processes.
Coordinate leadership team meetings and note taking.
Create work instructions for specific tasks performed by the election clerks.
Perform administrative duties such as filing, taking minutes, preparing and organizing materials, and sending or receiving mail/courier deliveries.
Respond to public inquiries in-person, over the phone, and by written correspondence.
Facilitate the purchase of supplies and material for the office.
Qualifications
A completed 1 year certificate in Business Administration or a related field with at least 3 years of related office experience.
Intermediate level of proficiency in Microsoft Office (Word, Excel, and Outlook) is also required.
Previous experience working in a fast-paced administrative environment with a focus on customer service would be considered an asset.
Experience in elections or municipal government would be considered an asset.
You have excellent communication skills with strong attention to detail accompanied by strong organizational, analytical and problem solving skills.
Pre-employment Requirements
Applicants will be tested for appropriate skills.
Successful applicants must provide proof of qualifications.
A security clearance will be conducted.
Union: CUPE Local 38
Business Unit: City Clerk's Office

Position Type: 2 Temporary (up to 6 months)
Location: 2340, 22 Street N.E.

Compensation: Pay Grade 8 $37.77 - 50.50 per hour
Days of Work: This position typically works a 5 day work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External
Apply By: June 6, 2025

Job ID #: 312057