Summer St - Admin Assist

Position

Administrative Assistant Summer Student - 8 week term

Location

Calgary AB

Type

Full Time - Onsite

Start Date

July 2, 2025


DETAILED JOB DESCRIPTION

Prospect, one of Alberta’s leading not-for-profits is seeking a dedicated student to fill the role of Administrative Assistant for the summer in our headquarters located in NE Calgary. In this role, you will assist with various administrative duties that will allow the team to support and provide clients with the best possible service available.

In order to be eligible for this role, the government of AB requires the successful applicant to be under 30 years of age and a Canadian Citizen or Permanent Resident. You must reflect your eligibility for this role in your cover letter or on your resume.

What will you do?

Manage the office and provide general administration, responding in a timely and professional manner to all staff/tenant requests, securing and maintaining office supplies, acting as main contact for office communications service and repair, preparing and receiving shipments, couriers, mail and faxes
Greet and direct visitors to appropriate areas, taking minutes and distributing them, analyzing and resolving office administration and procedural challenges, updating contact lists, support data entry and analysis, as well as client file and record management
Receive and return phone calls and enquiries, ensuring branding and messaging are adhered to in all written communication, coordinate mail outs, draft letters and communication, proofread documants (correcting spelling mistakes like the one we just made), help with program or service registration and cover for reception
Assists in completion of additional administrative projects as required

What does it take to do this job?

Some post-secondary education in a related field with a desire to work within the employment services field
Experience and/or exposure to an office environment in an administrative capacity
Intermediate proficiency with Microsoft Office products (Word, Excel, PowerPoint)
Experience with online meeting software (like Zoom), and online calendars and scheduling
Exceptional oral and written communication skills, including the ability to actively listen and take action
Excellent client service skills - your charisma and smile both in-person and over the phone, along with ability to put clients at ease, will come naturally to you

Though it is not required, the ideal candidate will also have experience:

Answering phones, taking minutes of meetings, handling mail and couriers, completing data-entry using Mobius and Salesforce software, preparing written documentations / presentations / spreadsheets, and basic file management

If you require an accommodation in order to participate in the application or selection process, please contact the HR/Recruitment department at careers@prospectnow.ca.

Prospect will consult with all applicants who request accommodation during the process to ensure that the accommodation provided takes into account any individual accessibility needs. Any information received relating to accommodation will be addressed confidentially.

Prospect strongly believes in its five brand pillars and is looking for great candidates who share the same beliefs:

Enthusiastic

Prospect approaches every opportunity with enthusiasm. We drive change with energy, optimism and commitment. Anyone who walks through our doors can feel the positive energy.

Professional

In every facet of our work, our actions show a commitment to professional management and service delivery. Prospect is accountable, ethical, and honest.

Innovative

Prospect creates change by envisioning the end game and creating the means to realize it. We believe asking “why not?” aids progress. Solutions are created when we think beyond traditional boundaries.

Inclusive

Prospect is driven to achieve equal access for all to opportunities and resources. We strive to create a fair, healthy and high-performing environment where everyone is respected, encouraged, and motivated, and their contributions help Prospect attain its goals.

Collaborative

Prospect seeks different perspectives. All parties must be engaged, including for-profit, not-for-profit, funders and government. Only by understanding all points of view can we create inclusive workplaces.